Research Area Coordinator

About the Work Unit

The College of Connected Computing is Vanderbilt’s first new college in 40 years and is in the early stages of building its academic and administrative structure. The College advances interdisciplinary research and expands computing education through a “computing for all” approach.

Duties and Responsibilities

• Provide administrative support to faculty and research area leadership
• Coordinate meetings, schedules, and logistics for research area activities
• Aid faculty in navigating administrative processes and connecting with appropriate college resources
• Support onboarding activities for new faculty, postdoctoral fellows, visiting scholars, and affiliated researchers
• Coordinate travel arrangements, itineraries, and reimbursements for faculty, visitors, and guest speakers
• Aid in planning and execution of seminars, workshops, meetings, and research-related events
• Coordinate visitor logistics, including scheduling, accommodations, and meeting support
• Prepare materials and provide logistical support for meetings and events
• Aid in procurement requests, expense documentation, and other administrative transactions
• Maintain records and documentation related to research area activities
• Care for operational requests and follow up on action items
• Support implementation of university and college policies and procedures
• Aid in communications and information management
• Aid with website updates, newsletters, announcements, and distribution lists
• Coordinate communication of research area events and activities
• Maintain shared files, calendars, and administrative resources
• Serve as a responsive resource for faculty, students, postdoctoral fellows, and visitors
• Cook with administrative offices across the College and university
• Support special projects and additional duties as assigned

Qualifications

• Bachelor’s degree from an accredited institution or an equivalent combination of education and relevant experience
• 4 years of experience in academic administration, student services, or a related field
• Strong organizational and operational skills
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to work effectively with students, faculty, and staff
• Proficiency in Microsoft Office and experience working with databases or administrative systems
• Ability to work independently and exercise sound judgment
• Experience in higher education or undergraduate program administration
• Experience coordinating events, communications, or faculty-facing initiatives
• Familiarity with university administrative systems and processes
• Experience supporting interdisciplinary programs, centers, institutes, or research initiatives
• Experience working in a fast-paced or start-up academic environment