Research Administrator

We are looking for an Administrator to support a research-focused team in San Francisco, California. This role helps keep day-to-day operations organized by coordinating meetings and events, handling core administrative processes, and supporting researchers and operations staff across multiple policy areas.

Responsibilities

• Coordinate recurring and ad hoc meetings for multiple research teams, ensuring schedules, materials, and follow-up items are managed effectively.
• Organize logistics for internal programs and external-facing events, including workshops, seminars, staff gatherings, and public convenings.
• Support research operations by assisting with project coordination, tracking deadlines, and helping maintain progress across active initiatives.
• Contribute to grant-related and development support activities by helping organize information, timelines, and administrative documentation.
• Assist with institutional impact and assessment efforts by preparing records, compiling updates, and supporting evaluation-related processes.
• Manage program administration for internship activities, including scheduling, coordination, and general logistical support.
• Maintain internal data and information systems, including tools used for outreach tracking, project coordination, and shared departmental resources.
• Process routine administrative transactions such as invoices, expense submissions, and timesheet-related documentation with accuracy and timeliness.
• Serve as a point of coordination with internal departments and external partners, including library and research support contacts, while providing general administrative assistance as needed.

Requirements

• 2+ years of administrative experience, preferably in a research, nonprofit, academic, or policy-oriented environment.
• Bachelor’s degree or equivalent practical experience in an administrative or operations-focused role.
• Strong organizational skills with the ability to manage multiple tasks, balance shifting priorities, and meet deadlines under pressure.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal teams and external stakeholders.
• Demonstrated attention to detail and the ability to work both independently and collaboratively in a team-based setting.
• Proficiency with common office software, including Outlook, Excel, Word, and PowerPoint, along with confidence learning new systems and tools.
• Experience supporting calendars, event coordination, data entry, and general office administration.
• A proactive, resourceful approach with sound judgment, adaptability, and strong relationship-building skills across diverse groups.

Benefits

• Medical, vision, dental, and life and disability insurance for contract/temporary professionals.
• Eligibility to enroll in our company 401(k) plan for hired contract/temporary professionals.