Research Administrator.
Dartmouth College · United States · 1 mo ago
RemoteRemoteResearch$57k/yrFull-time
We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to parse the posting.
We have:
- Position Title: Research Administrator (but we must not repeat as heading)
- Hiring Range Minimum $56,500, Maximum $70,600 => Pay info present. So we can include Pay section with that range.
- Schedule: Scheduled Months per Year 12, Scheduled Hours per Week 40, Location Remote, Remote eligible. So schedule info: full-time, 40 hrs/week, 12 months, remote. So we can include Schedule section.
- Benefits: Not explicitly mentioned. There's no benefits description. So we should NOT include Benefits section.
- About the role: Could be Position Purpose description: "To provide financial and administrative management and analysis for sponsored project budgets including multiple funding sources, multi-site research projects, or program projects. Applies an understanding of the principles and practices of financial and grants management during proposal development, financial management of awarded projects to support research objectives in the accomplishment of financial and administrative activities." That's a prose description. So we can put About the role section with that paragraph.
- Responsibilities: The posting includes many "Key Accountabilities Description" sections with percentages. Those are responsibilities. So we can create a Responsibilities section with a
- list of each duty. Need to preserve all substantive info. We have multiple descriptions each with a percentage of time. We should include the duty text and maybe the percentage? The instruction: preserve ALL substantive information; do not invent or summarize away detail. So we should include the percentages as part of the list items. The list items can be like "Develops, justifies and administers budgets for grants, reserves and operating budgets. Independently anticipates fluctuations in funding and makes financial recommendations to investigators. Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts. Collaborates with Office of Sponsored Projects, Geisel, and Dartmouth-Hitchcock to ensure compliance with Dartmouth and granting agency policies. Advises department faculty and staff with respect to those policies. In collaboration with department operations, formulates departmental fiscal and administrative policies and procedures. Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc. Collaborates with principal investigators in developing plans (and contingency plans) to meet identified needs. Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required. Interprets Dartmouth and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants. Provides principal investigators with regular budget status reports summarizing expenditures to- date and projected expenditures to end of budget period; advises on potential budgetary problems. (25% of time)". We need to keep the percentage. Could embed in parentheses.
Similarly for other responsibilities.
We have 6 key accountability sections each with a percentage.
Let's extract them:
1. "Develops, justifies and administers budgets for grants, reserves and operating budgets. Independently anticipates fluctuations in funding and makes financial recommendations to investigators. Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts. Collaborates with Office of Sponsored Projects, Geisel, and Dartmouth-Hitchcock to ensure compliance with Dartmouth and granting agency policies. Advises department faculty and staff with respect to those policies. In collaboration with department operations, formulates departmental fiscal and administrative policies and procedures. Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc. Collaborates with principal investigators in developing plans (and contingency plans) to meet identified needs. Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required. Interprets Dartmouth and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants. Provides principal investigators with regular budget status reports summarizing expenditures to- date and projected expenditures to end of budget period; advises on potential budgetary problems. Percentage Of Time 25"
2. "Supervises the processing of procurement as it relates to the operating and grant portfolio. Performs continuing review and analysis of accounting practices. Participates in year-end closing process. Prepares payables, deposits, wage transfers and journal transfers. Reconciles monthly reports and resolves discrepancies. Percentage Of Time 15"
3. "Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests. Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and Dartmouth administrative requirements. Translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly. In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research related processes. Serves as a resource to staff and PIs on regulatory, compliance, and sponsor requirements. Organizes training as needed in areas related to compliance and disseminate pertinent regulatory changes. Organizes process improvement and training initiatives related to pre-award and post-award activities. Formulates fiscal and administrative procedures for research programs. Develops responses to issues associated with administration of research activities. Assists with allocating space and equipment, coordinating with other departments and centers when necessary. Procures and oversees maintenance of equipment; sells/disposes of equipment no longer needed. Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest. Percentage Of Time 25"
4. "Advises faculty, search chairs, and staff on Dartmouth College and Geisel recruitment policies. Assures compliance with affirmative action requirements. Assists with the recruitment of research staff as required by principal investigators. Percentage Of Time 10"
5. "Develops and maintains personnel FTE distributions based on grant and department budgets. Manages the payroll authorization and adjustment process for the department. Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary. Monitors supervisor approval in Kronos. Oversees management of labor suspense and clearing accounts. Percentage Of Time 10"
6. "Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies. Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements. Interacts with representatives from the Geisel School of Medicine, Dartmouth College, DHMC , and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest. Assists in priority setting and coordination of finance and administrative staff activities to assure that departmental needs, standards, goals, and deadlines are met. Represents the Department on College, Geisel School, and Dartmouth-Hitchcock committees and at other forums. Percentage Of Time 15"
Then after that: "Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. Performs other duties as assigned." That's also a responsibility but no percentage. Could include as a bullet.
Now Required Qualifications: Education and Yrs Exp: Bachelors or equivalent combination of education and experience.
Required Qualifications - Skills, Knowledge And Abilities: list of many bullet-like sentences.
Preferred Qualifications: Experience in not-for-profit accounting and grants management in an educational and/or research setting preferred. Familiarity with Dartmouth College accounting systems and procedures.
We need to decide sections: Requirements, Qualifications, Skills. The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have multiple sections: Requirements, Qualifications, Skills. But we need to avoid duplication. We could put education/experience under Requirements, skills under Skills, and maybe qualifications under Qualifications (preferred?). However the posting splits Required Qualifications into Education and Yrs Exp and Skills, Knowledge And Abilities. Preferred Qualifications separate.
We could map:
- Requirements: Education and experience (Bachelors or equivalent combination).
- Qualifications: Preferred Qualifications (not-for-profit accounting, familiarity with Dartmouth systems).
- Skills: Required Qualifications - Skills, Knowledge And Abilities list.
But also there is "Required Qualifications - Skills, Knowledge And Abilities" which is skills. So Skills section appropriate.
We need to ensure we don't create empty sections. All have content.
Now Pay section: Hiring Range Minimum $56,500 Hiring Range Maximum $70,600.
Schedule section: Scheduled Months per Year 12, Scheduled Hours per Week 40, Location Remote, Remote Work Eligibility? Remote eligible. Also maybe mention full-time.
We should not include boilerplate like EEO, background check, etc.
Now produce HTML fragment: use
for each section heading. Use
- for any list of duties/requirements/benefits. Use
for prose. Thus:
About the role
To provide financial and administrative management and analysis for sponsored project budgets including multiple funding sources, multi-site research projects, or program projects. Applies an understanding of the principles and practices of financial and grants management during proposal development, financial management of awarded projects to support research objectives in the accomplishment of financial and administrative activities.
Responsibilities
- Develops, justifies and administers budgets for grants, reserves and operating budgets. Independently anticipates fluctuations in funding and makes financial recommendations to investigators. Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts. Collaborates with Office of Sponsored Projects, Geisel, and Dartmouth-Hitchcock to ensure compliance with Dartmouth and granting agency policies. Advises department faculty and staff with respect to those policies. In collaboration with department operations, formulates departmental fiscal and administrative policies and procedures. Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc. Collaborates with principal investigators in developing plans (and contingency plans) to meet identified needs. Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required. Interprets Dartmouth and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants. Provides principal investigators with regular budget status reports summarizing expenditures to- date and projected expenditures to end of budget period; advises on potential budgetary problems. (25% of time)
- Supervises the processing of procurement as it relates to the operating and grant portfolio. Performs continuing review and analysis of accounting practices. Participates in year-end closing process. Prepares payables, deposits, wage transfers and journal transfers. Reconciles monthly reports and resolves discrepancies. (15% of time)
- Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests. Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and Dartmouth administrative requirements. Translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.)
- for any list of duties/requirements/benefits. Use