Research Administrator 2, Emergency Medicine (Hybrid Opportunity)

This position is based on the Stanford campus and is a hybrid role (working on-site 3 days), subject to operational needs.

About the role

Be part of a growing, mission-driven finance team dedicated to advancing the future of emergency medicine. The Department of Emergency Medicine at Stanford University School of Medicine is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.

Responsibilities

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
• Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates.
• Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements.
• Lead other staff in group projects.
• May participate as a mentor and provide cross-training as needed.

Requirements

• Bachelor’s degree and three years of job-related experience, or combination of education and relevant experience.

Skills

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within first year in role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Certificates and Licenses

• Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.
• Certified Accountant or Auditor or similar credential desired.

About Us

At Stanford, every employee plays a part in our mission for a better tomorrow—from researchers to operations and from food services to educators. Join our team to work towards a future you believe in.