Research Administration Manager

About the role

The Research Administration Manager serves as the operational lead for the Department of Surgery clinical research team. Working closely with the Chair of Surgery, this position manages the clinical research staff and is responsible for departmental research operations, including project tracking, database management, metrics dashboards, and compliance. Additionally, this role supports grant development, Faculty, Resident, and Student research development, and manages events for the Department of Surgery.

Responsibilities

• Departmental Leadership: Provide official supervision, mentorship, and performance evaluation for Department of Surgery research staff in partnership with the Chair or Vice Chair. Lead operational activities including developing and maintaining departmental research standards, processes, procedural workflows, onboarding materials, and expectation documents for faculty, residents, students, and staff. Oversee the departmental research portfolio, ensuring projects progress on schedule and comply with regulatory, ethical, and institutional standards. Work closely with the Clinical Research Office and the IRB.
• Grant Development: Contribute to the department's growth in grant funding and national research. Coordinate multidisciplinary grant teams, internal/external collaborators, and institutional resources as needed for the development of large grant applications and implementation post-award. Review, edit, and provide strategic input into grant applications, manuscripts, abstracts, and presentations.
• Faculty, Resident, and Student Research Development: Facilitate partnerships between learners and faculty mentors; manage research interest groups, help launch new surgical specialty research interest groups and the Surgery Research Council. Work with research core faculty on scheduling and arranging resident research related activities projects which require significant statistical input and engage the Department of CR stats and analytics team.
• Operational Oversight & Metrics Management: Oversee departmental research operations, including project tracking, database management, metrics dashboards, and compliance. Lead high-profile project meetings, stakeholder engagement, and cross-departmental collaborations. Maintain all departmental research metrics and reporting structures with regular updates to the Chair of Surgery and Vice Chair for Research. Continue to help with day-to-day research operational needs (e.g., scheduling meetings).
• External Relations and Events: Represent the Department of Surgery at high-profile meetings, collaborative initiatives, and strategic external partnerships. Oversee, schedule, and manage the quarterly surgery council with the Chair of Surgery. Lead departmental visibility and communications strategy for research initiatives. Conceptualize, coordinate, and execute high-profile events. Schedule and arrange research enhancing efforts (e.g., meetings and didactics) and report Department of Surgery research dash metrics.

Qualifications

• Bachelor's degree required; Master's degree in a related field preferred.
• 4+ years' related experience required (research office administration, grant management, or Institutional Review Board).
• Knowledge of IRB submission process and federal grant regulations, grants accounting practices, with the ability to interpret complex grant guidelines required.
• Experience with preparation, implementation, and management of grant submissions preferred.
• Prior people management experience, project management, and financial management preferred.
• Experience with policy and procedure development preferred.

Skills

• Ability to translate complex scientific information into practical communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated ability to communicate effectively, orally and in writing, excellent interpersonal skills with the ability to work cooperatively with colleagues, leaders and staff at all levels, the ability to use good judgement in working independently and as part of a team, and showing initiative.

Licenses/Certifications: Clinical Research Professional Certification (CCRP) or other research related certification preferred.

This position is extramural grant funded.