Representative, Cash Receipts

Duties and Responsibilities

• Process and classify items received through various offices, determining appropriate categorization and ensuring compliance with accounting policies and procedures.
• Enter, store, and retrieve information related to all gifts and non-gifts using Hyland OnBase, maintaining accurate documentation and filing of all transactions, reports, and ledgers.
• Provide excellent customer service to donors, companies, and University colleagues through email and phone correspondence, assisting with recurring gift maintenance, providing documentation, and offering additional support as needed.
• Process manual credit card transactions through the Foundation website, handle credit card refunds approved by the Director, and work with units using Square readers to reconcile events with receipts.
• Research and record Foundation gifts inadvertently deposited into University accounts, coordinating with University accounting to ensure proper gift processing.
• Aid in special projects and perform related duties as assigned by the Manager and Director of Cash Receipts.

Required Qualifications

• Bachelor's degree with a minimum of three years related work experience
• Strong customer service skills with ability to work with diverse constituent groups
• Excellent attention to detail, organizational abilities, and communication skills
• Proficiency in learning position-related software and databases
• Ability to work both independently and collaboratively, recognizing priorities to meet deadlines

Prior to July 27th, 2026

The starting salary range for this position is projected to be $40,000 - $45,000 per year. This is a salaried non-exempt role. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we're not limited by these posted ranges.

Benefits

• Comprehensive benefits package including medical, vision, and dental coverage, company paid life insurance, generous vacation time, and more.
• Generous pension benefits are also included.
• We invest in your present and future wellbeing, providing the support you need to succeed.

Application Process

To apply, candidates must complete an online application and include a cover letter and resume. Applications can be submitted through this link. For further information regarding application procedures, contact Foundation Human Resources at uifhrsearches@uif.uillinois.edu.