Replenishment Buyer

Pay: $75,000 – $85,000 per year

This remote role is preferably based in Syracuse, Dallas, or Kansas City; candidates must be located in the Central or Eastern time zone. Travel up to 25%.

About Us

American Food & Vending is one of the largest privately held dining and refreshment service providers in the United States. We infuse innovative solutions with unrivaled service and cutting-edge technology to enhance the guest experience and exceed expectations. Headquartered in Syracuse, NY, we are a family-owned company that has provided exceptional vending and refreshment solutions for over 80 years, managing operations nationwide. We serve diverse industries, including healthcare, business dining, education, and cultural institutions. Our comprehensive offerings encompass full-service vending and refreshment solutions, such as advanced micro markets, coffee services, pantry services, and water filtration and purification systems. We are committed to offering diverse meal options comprising fresh and nutritious snacks, beverages, and meals, all backed by trained technicians and attendants who ensure round-the-clock support and maintenance services.

Responsibilities

• Monitor inventory levels and execute timely replenishment orders based on demand trends
• Maintain appropriate stock levels to support service requirements while minimizing overstock and shrink
• Manage order cycles (daily/weekly) to ensure consistent product availability
• Adjust purchasing based on seasonality, promotions, and operational needs
• Analyze historical usage, sales trends, and seasonality to forecast product needs
• Continuously refine forecasts to improve accuracy and reduce waste
• Partner with operations and leadership to align purchasing with business demand
• Communicate with suppliers regarding order placement, delivery schedules, shortages, and substitutions
• Ensure timely and accurate deliveries to support warehouse operations
• Resolve product availability or quality issues in collaboration with vendors
• Work closely with warehouse teams to ensure efficient receiving, storage, and inventory flow
• Support proper product rotation (FIFO) and handling to maintain freshness and quality
• Assist in managing product transitions, new item setup, and discontinuations
• Track and manage key performance indicators such as fill rate, inventory turns, spoilage, and service levels
• Identify opportunities to improve inventory efficiency and reduce costs
• Utilize ERP or inventory management systems to manage purchasing and reporting
• Ensure adherence to food safety standards and company policies
• Maintain accurate records for inventory tracking and traceability
• Support audit and compliance requirements as needed

Requirements

• Bachelor’s degree in supply chain, business, or related field (or equivalent experience)
• 2–5+ years of experience in inventory management, replenishment, or purchasing
• Experience working with perishable or high-turn inventory preferred
• Familiarity with ERP or inventory management systems (e.g., SAP, NetSuite, or similar)
• Strong proficiency in Microsoft Excel (data analysis, reporting, forecasting)
• Strong analytical and problem-solving skills
• Attention to detail with a focus on accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Effective communication and cross-functional collaboration
• Understanding of inventory flow, demand planning, and replenishment processes
• Ability to make data-driven decisions quickly

Preferred Qualifications

• Experience in foodservice, vending, commissary, or distribution environments
• Knowledge of perishable inventory management and shrink control
• Familiarity with forecasting or demand planning tools
• Understanding of food safety standards (HACCP, FDA, USDA)