Rental Fleet Specialist

About the role

Mustang Rental Services, the authorized Caterpillar® dealer for Southeast Texas, is seeking a Fleet Specialist to support the performance, utilization, and movement of its rental equipment fleet across the Houston and Beaumont region. The specialist will work closely with the Fleet Manager and branch teams to track equipment performance, maintain accurate fleet information, identify under‑utilized assets, and ensure equipment is positioned where it is needed most.

Responsibilities

• Monitor fleet utilization, time on rent, idle equipment, age, and overall asset performance.
• Maintain and update fleet dashboards and recurring performance reports.
• Analyze equipment performance to identify under‑utilized or underperforming assets.
• Ensure fleet information is accurate and complete within ERP and asset‑tracking systems.
• Maintain equipment records including location, availability, status, and lifecycle stage.
• Identify and resolve data discrepancies that could impact fleet decisions.
• Support equipment rotations, transfers, and repositioning between branches.
• Coordinate with Logistics, Operations, and Service teams to track equipment movement and readiness.
• Monitor idle equipment and identify opportunities for redeployment.
• Provide fleet availability and inventory insights to Sales and Operations.
• Assist with equipment disposition tracking, documentation, and readiness.
• Support fleet planning for large customer jobs and changing equipment demand.
• Prepare data and analysis to support pricing, operational, and fleet investment decisions.

Qualifications

• Associate or Bachelor’s degree in Business, Finance, Operations, or a related field preferred.
• 2–5 years of experience in fleet operations, analytics, logistics, asset management, equipment coordination, or a related field.
• Equipment rental, construction, industrial services, or logistics experience preferred.
• Experience working with ERP, fleet management, or asset‑tracking systems preferred.
• Strong Microsoft Excel and data‑analysis skills.
• Ability to interpret operational data and identify actionable trends.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and follow‑through skills.
• Ability to coordinate effectively across multiple departments and locations.
• Comfortable working in a fast‑paced, operational environment.

Ideal Candidate

You’re analytical enough to spot a trend in the data and operational enough to understand what needs to happen next. You take ownership of accuracy, follow through on details, and enjoy working across teams to solve problems and keep equipment moving.

Benefits

• Great work‑life balance
• Job stability & career growth opportunities
• Medical, dental, and vision insurance
• 401(k) with employer match
• Paid time off & holidays
• Tuition reimbursement & development opportunities
• Opportunity to work with a large and diverse equipment fleet