Remote Administrative Assistant

About the role

Optima Business Solutions is seeking a highly organised and self-motivated Remote Administrative Assistant to join our growing team on a full-time basis. The ideal candidate will be a proactive problem-solver with outstanding communication skills and a meticulous attention to detail. This fully remote role offers the flexibility to work from home while providing crucial administrative support to ensure our operations run smoothly and efficiently.

Responsibilities

• Manage diaries and schedule meetings, appointments, and travel arrangements for senior staff.
• Handle and prioritise incoming and outgoing correspondence, including emails and phone calls.
• Prepare, format, and edit a range of documents, including reports, presentations, and internal communications.
• Organise and maintain digital filing systems, ensuring documents are easily accessible and securely stored.
• Coordinate virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Provide general administrative support to the wider team as required, including data entry and research tasks.
• Act as a key point of contact for internal and external stakeholders, maintaining a professional and helpful demeanour.

Qualifications

• Proven experience in an administrative assistant, virtual assistant, or similar role.
• Exceptional organisational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with a high standard of English grammar and punctuation.
• Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
• The ability to work independently with minimal supervision in a remote environment.
• A high level of discretion and a commitment to maintaining confidentiality.
• Strong problem-solving skills and a proactive, can-do attitude.

Benefits

• A competitive salary and benefits package.
• The flexibility and convenience of a fully remote working arrangement.
• Opportunities for continuous professional development and career growth.
• A supportive, collaborative, and positive team culture.
• Access to the latest tools and technology to perform your role effectively.