Rehab Administrative Assistant (P/D) (3913)

Per-Diem Rehabilitation Administrative Assistant assists with non-patient care activities such as clerical duties, billing and scheduling on Electronic Medical Record (EMR), industry-standard billing software, patient transportation, and department housekeeping as required. Under the direct supervision of a licensed Physical or Occupational Therapist or Speech Language Pathologist, the RAA may also treat patients not under Medicare Part A or Medicare Part B insurance.

Responsibilities

• Under the direct supervision of a licensed physical therapist, occupational therapist, or speech language pathologist:
  • Assist with the provision of patient-related services for non-Medicare Part A and non-Medicare Part B patients
  • Assist with clerical duties and data entry
  • Assist with inventory control, including linen supply
  • Clean department area (e.g., rehabilitation room) and equipment daily or more frequently as needed
  • Assist with the transportation of patients
  • Assist with the tracking and follow-up of rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splints, and dining rounds
  • Document any treatment in patient’s medical records as required when involved with provision of patient-related services
  • Assist with billing activities, including ensuring all proper documentation is submitted to the facility on time
  • Prepare evaluation packets, especially for per diem, registry, and travelers
  • Provide BOM Part B items and diagnoses as required
  • Prepare and track Part B certifications, including ensuring physicians have signed off appropriately
  • Review the 24-hour nursing log
  • Assist in managing EMR documentation, projections, and verification of minutes for PDPM or the current mandated CMS reimbursement system
  • Report any problem areas/equipment within each facility to the appropriate supervisor immediately
  • Comply with State Licensing Board of California, Title 22, CMS, and California Labor Board guidelines
  • Comply with Company and facility rules, policies and procedures
  • Comply with all applicable safety rules, policies, and procedures
  • Report to work regularly and on-time
• Under the supervision of a licensed physical therapist, occupational therapist, or speech language pathologist, provide necessary training and guidance to student interns as assigned, including:
  • Informing student interns about and ensuring their compliance with Company, facility, state, and federal guidelines
  • Completing any paperwork required by the Company or the students’ academic program
• Assume other duties as assigned

Requirements

• Valid and current Health Examination, TB Test and/or Chest X-Ray, CPR according to the Credential requirement in the Employee Handbook
• Ability to gather and analyze information in a timely and skillful manner
• Ability to manage time efficiently
• Resourceful, problem-solving attitude
• Proactive attitude and work-style
• Ability to exhibit a high level of confidentiality
• A customer-service focused attitude

Skills

• Natural interpersonal and communication skills (preferred)
• Strong detail-oriented and resourceful mindset (preferred)
• Able to work well in a diverse environment (preferred)
• Accept and act upon constructive feedback (preferred)

Physical and Mental Requirements

• Ability to travel, as required
• Ability to see projects through to completion
• Ability to bend, reach, squat, move as required by patient treatment plans
• Ability to lift fifty (50) pounds. Moving, lifting, or transferring of patients may involve lifting of up to 100 pounds
• Ability to stand and/or work 80% of an 8-hour shift
• Visual and hearing acuity to perform job-related functions
• Ability to operate standard rehabilitation therapy equipment

Workplace Environment

The job will primarily be working in a skilled nursing facility. This is an active patient care environment. This environment has no unusual exposures, but safety precautions must be taken at all times.

Pay

Salary Range: $16.50 to $20.00 per hour