Rehab Administrative Assistant (P/D) (3816)

About the Role

The Rehabilitation Administrative Assistant (RAA) assists with non-patient care activities such as clerical duties, billing, scheduling on Electronic Medical Record (EMR), industry-standard billing software, patient transportation, and department housekeeping. Under the direct supervision of a licensed Physical or Occupational Therapist or Speech Language Pathologist, the RAA may also treat patients not under Medicare Part A or Medicare Part B insurance.

Responsibilities

• Assist with the provision of patient-related services for non-Medicare Part A and non-Medicare Part B patients under the direct supervision of a licensed therapist.
• Perform clerical duties and data entry.
• Manage inventory control, including linen supply.
• Clean department area (e.g., rehabilitation room) and equipment daily or as needed.
• Assist with the transportation of patients.
• Track and follow up on rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splints, and dining rounds.
• Document any treatment in patient’s medical records when involved with provision of patient-related services.
• Assist with billing activities, including ensuring all proper documentation is submitted to the facility on time.
• Prepare evaluation packets, especially for per diem, registry, and travelers.
• Provide BOM Part B items and diagnoses as required.
• Prepare and track Part B certifications, ensuring physicians have signed off appropriately.
• Review the 24-hour nursing log.
• Assist in managing EMR documentation, projections, and verification of minutes for PDPM or the current mandated CMS reimbursement system.
• Report any problem areas or equipment within each facility to the appropriate supervisor immediately.
• Comply with State Licensing Board of California, Title 22, CMS, and California Labor Board guidelines.
• Comply with Company and facility rules, policies, and procedures.
• Comply with all applicable safety rules, policies, and procedures.
• Report to work regularly and on-time.
• Provide necessary training and guidance to student interns as assigned, including ensuring compliance with Company, facility, state, and federal guidelines, and completing required paperwork.
• Assume other duties as assigned.

Requirements

Physical and Mental Requirements

• Ability to travel as required.
• Ability to see projects through to completion.
• Ability to bend, reach, squat, and move as required by patient treatment plans.
• Ability to lift fifty (50) pounds; moving, lifting, or transferring of patients may involve lifting up to 100 pounds.
• Ability to stand and/or work 80% of an 8-hour shift.
• Visual and hearing acuity to perform job-related functions.
• Ability to operate standard rehabilitation therapy equipment.

Qualifications

• Valid and current Health Examination, TB Test and/or Chest X-Ray, CPR according to the Credential requirement in the Employee Handbook.
• Ability to gather and analyze information in a timely and skillful manner.
• Ability to manage time efficiently.
• Resourceful, problem-solving attitude.
• Proactive attitude and work-style.
• Ability to exhibit a high level of confidentiality.
• A customer-service focused attitude.

Preferred Skills

• Natural interpersonal and communication skills.
• Strong detail-oriented and resourceful mindset.
• Able to work well in a diverse environment.
• Accept and act upon constructive feedback.

Workplace Environment

The job will primarily be working in a skilled nursing facility. This is an active patient care environment with no unusual exposures, but safety precautions must be taken at all times.

Pay

Salary Range: $16.50 to $20.00 per hour.