Regulatory Compliance Specialist
Location: 2 Summit Court, Fishkill, NY 12524 — In Person | Employment Type: Part-Time | Reports To: CEO
About the role
Healthy Kids Healthy Kids Extended Day Programs is a rapidly growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across approximately 15 states. Our core values are Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose. As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve. The Regulatory Compliance Specialist will provide administrative and compliance support across Healthy Kids' programs in approximately 15 states. Working directly with the CEO and in coordination with Operations, Registration, HR, and other departments, this position will help ensure that required documentation, licensing information, and compliance records are accurate, organized, and up to date. A primary focus of the role will be tracking children's required medical and health documentation, identifying missing or expiring records, and coordinating follow-up to help ensure requirements are met. This is a hands-on position for someone who enjoys organization, documentation, tracking, follow-up, and problem-solving.
Responsibilities
- Track required medical and health documentation for children across multiple states.
- Review records for missing, incomplete, or expired documentation.
- Maintain accurate spreadsheets, databases, and tracking systems.
- Monitor expiration dates and send reminders regarding required updates.
- Follow up with appropriate teams regarding outstanding documentation.
- Help ensure documentation is collected and maintained according to applicable requirements.
- Identify issues and bring them to the attention of the CEO or appropriate department.
- Maintain organized information regarding childcare requirements across approximately 15 states.
- Assist with tracking state-specific licensing and documentation requirements.
- Monitor regulatory deadlines, renewals, and expiration dates.
- Assist with keeping internal compliance information current when requirements change.
- Help organize information and documentation for licensing reviews, inspections, and audits.
- Track outstanding compliance items and follow up through completion.
- Prepare routine compliance reports, spreadsheets, checklists, and tracking documents.
- Maintain accurate compliance databases.
- Provide the CEO with updates regarding outstanding documentation