Regulatory Compliance Specialist

Location: 2 Summit Court, Fishkill, NY 12524 — In Person
Reports To: CEO
Employment Type: Part-Time

About the role

Healthy Kids Healthy Kids Extended Day Programs is a rapidly growing childcare organization providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs to children and families across approximately 15 states. Our core values are Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose. As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve.

The Regulatory Compliance Specialist will provide administrative and compliance support across Healthy Kids' programs in approximately 15 states. Working directly with the CEO and in coordination with Operations, Registration, HR, and other departments, this position will help ensure that required documentation, licensing information, and compliance records are accurate, organized, and up to date. A primary focus of the role will be tracking children's required medical and health documentation, identifying missing or expiring records, and coordinating follow-up to help ensure requirements are met. This is a hands-on position for someone who enjoys organization, documentation, tracking, follow-up, and problem-solving.

This position offers the opportunity to work directly with the CEO and play an important role in supporting compliance across a growing organization operating in approximately 15 states. You will gain experience in regulatory compliance, administrative operations, documentation, and multi-state childcare requirements, while helping ensure that important requirements are accurately tracked and followed. If you are organized, dependable, detail-oriented, and enjoy keeping information accurate and organized, we would love to hear from you.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Maintain accurate spreadsheets, databases, and tracking systems.
• Monitor expiration dates and send reminders regarding required updates.
• Follow up with appropriate teams regarding outstanding documentation.
• Help ensure documentation is collected and maintained according to applicable requirements.
• Identify issues and bring them to the attention of the CEO or appropriate department.
• Maintain organized information regarding childcare requirements across approximately 15 states.
• Assist with tracking state-specific licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current when requirements