Registration Specialist - Secondary

Grade: G12 (Hourly Range/Step 1 - Step 9: $24.14 - $30.51). Minimum hourly rate: $24.14. Full-time equivalent (FTE): 1.0. Months per year: 10-12. Location: Thornton, CO.

About the role

Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. The role supports the district's mission to elevate student success by administering, coordinating, and communicating the student and course registration process, as well as managing the master schedule and maintaining accurate student database information.

Responsibilities

• Maintain and manage an accurate student database in compliance with federal, state, and district regulations.
• Enroll and withdraw students, update schedules and personal information, and maintain accurate class lists.
• Retrieve and provide data for various internal and external reports, including enrollment counts, grade distributions, and state reports.
• Oversee grade and progress reporting, ensuring accurate data entry by teachers, managing the distribution of reports, and maintaining accurate student transcripts.
• Coordinate the student enrollment process by obtaining required paperwork (e.g., out-of-district records, birth certificates, health records), explaining school/district policies, establishing student schedules, and arranging registration informational meetings.
• Provide student records upon request, purge files, and/or arrange files for electronic recordkeeping.
• Assist in building the master schedule by inputting student courses and schedule requests, analyzing conflicts, performing schedule runs, and developing a desired schedule.
• Ensure each student has a complete and accurate schedule for the new school year and make corrections as needed.
• Coordinate and oversee the course registration process, including compiling, editing, and verifying data; arranging translation services; and distributing registration materials.
• Support and collaborate with counselors for transitioning middle school students.
• Coordinate with IT to manage the student portal schedule.
• Provide support for and participate in school events such as back-to-school nights, open houses, and parent-teacher conferences, including preparing materials, organizing staff coverage, and publicizing events.
• Back up other office staff as needed, including answering phones, directing visitors, responding to information requests, and scheduling appointments.
• May plan, assign, and direct the work of other staff.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum of 18 years old.
• Minimum of 4 years of experience in clerical support positions.
• Registrar experience preferred.
• Minimum of 1 year of MS Office applications experience (Excel/Word).
• Minimum of 1 year of District Student Information System data entry experience preferred.
• Experience working with students preferred.
• Criminal background check required for hire.
• District student database certification preferred (must be obtained within 6 months of hire).
• District Student Information System training required within one month of hire.
• Required attendance at continuing education courses as appropriate.

Pay

Hourly pay range: $24.14 - $30.51 (Step 1 - Step 9). Newly hired classified employees start at Step 1. Employees may advance up to Step 8 based on previous experience. Final placement depends on the position's grade level and the employee's work experience.

Benefits

• Comprehensive benefits package including medical, dental, vision, and life insurance for eligible employees.
• Employee assistance program.
• Voluntary life insurance through PERA.
• Retirement plans: 401(k), 403(b), and 457(b) available to all employees upon hire, regardless of hours worked.