Registration Specialist

About the role

Careerscape is supporting a client opening for an Entry-Level Registration Specialist. This role focuses on registering clients, patients, or customers, verifying personal and insurance information, maintaining accurate records, processing documentation, and providing excellent front-line administrative support in an on-site environment. This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in administration, healthcare support, customer service, or office operations. The Registration Specialist will work closely with administrative teams, department managers, internal staff, and customers to complete registrations, verify documentation, update databases, maintain confidential records, and ensure accurate and efficient registration processes. This role is ideal for candidates interested in registration services, administrative support, office operations, or customer service.

Compensation

The salary range for this role is $50,000 - $70,000 per year, based on experience, communication skills, organizational abilities, and client hiring needs. Additional compensation and benefits details will be shared during the hiring process.

What you’ll do

• Register new clients, patients, or customers accurately
• Verify personal, demographic, and insurance information
• Maintain and update electronic registration records
• Process registration forms and supporting documentation
• Answer questions regarding registration procedures
• Schedule appointments and coordinate registration activities
• Ensure data accuracy and confidentiality
• Absorb document collection and record verification
• Resolve registration discrepancies when identified
• Collaborate with internal departments to support daily operations
• Prepare registration reports and administrative documentation
• Perform additional registration and administrative duties as assigned

We’re looking for

• A high school diploma or equivalent required
• An associate's or bachelor's degree in Business Administration, Healthcare Administration, or a related field preferred
• 0–2 years of experience in administration, customer service, registration, front desk, office support, or related roles
• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Good written and verbal communication skills
• Proficiency with Microsoft Office, Google Workspace, and basic database systems
• Ability to manage multiple tasks in a fast-paced environment
• Strong problem-solving skills
• Professional, dependable, and confidential mindset

Nice to have

• Internship or entry-level administrative experience
• Familiarity with electronic health records (EHR) or registration software
• Experience with Microsoft Excel or scheduling systems
• Knowledge of insurance verification procedures
• Experience in healthcare, education, or customer service environments
• Interest in healthcare administration or office operations

Benefits & Perks

• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Performance-based bonuses
• Professional development and certification assistance
• Career growth into Registration Coordinator, Patient Access Representative, Administrative Coordinator, Office Manager, or Operations Specialist roles
• Collaborative and supportive on-site work environment

Why apply

This role is ideal for someone who enjoys helping people, maintaining accurate records, and supporting daily administrative operations. You'll gain valuable experience while building a strong foundation for long-term career growth in administration, registration services, healthcare support, and office operations.

About Careerscape

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.

Application notice

Careerscape is supporting the hiring process for this client opening. By applying, you agree that Careerscape may review your application, contact you regarding this opportunity, and share your information with the hiring client for consideration. Careerscape may also contact you regarding future opportunities that align with your qualifications.

Equal opportunity statement

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.