Registrar Office Administrative Specialist

About the role

The Registrar Office Administrative Specialist provides comprehensive administrative, operational, and communication support to the Registrar’s Office and the College of Law & Public Service. Approximately 80% of the role focuses on Registrar operations, document processing, scanning and filing, and maintaining accurate student records. The remaining 20% supports the Dean’s Office, including social media creation, digital content management, event support, and institutional initiatives. This role requires strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast‑paced environment.

Responsibilities

• Registrar operations: document processing, scanning and filing, maintaining accurate student records
• Dean’s Office support: social media creation, digital content management, event support, institutional initiatives

Minimum Qualifications

• Minimum of 1–2 years of administrative or coordination experience
• Strong attention to detail, especially in scanning, filing, and data entry
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and comply with FERPA
• Proficiency with Microsoft Office (Outlook, Word, Excel); willingness to learn Banner and other systems
• Strong organization, time management, and ability to prioritize tasks effectively
• Experience with social media

Preferred Qualifications

• Experience with social media content creation
• Familiarity with Canva, Adobe Express, or similar design tools
• Experience with Banner, Qualtrics, or other student information systems