Registrar (Nellis) 89156

About the role

Academies of Math and Science (AMS) is seeking a highly organized and detail‑oriented School Registrar to support student enrollment, records management, attendance reporting, and state compliance at the Las Vegas campus. The Registrar serves as the primary point of contact for student enrollment and records while ensuring the accuracy, integrity, and confidentiality of student information. This position works closely with campus leadership, families, and network support teams to provide outstanding customer service and maintain compliance with state and organizational requirements.

Key Responsibilities

• Student Enrollment & Records Management
  • Manage enrollment, registration, transfer, and withdrawal processes for new and returning students.
  • Review enrollment documentation for completeness and compliance with state and organizational requirements.
  • Request, receive, and process student records from previous schools.
  • Respond to records requests in accordance with applicable laws and procedures.
  • Maintain accurate, complete, and confidential cumulative student records in both electronic and physical formats.
  • Monitor enrollment capacity, waitlists, class assignments, and student status changes.
• Student Information Systems & Compliance
  • Maintain accurate student information within the Student Information System (SIS).
  • Ensure accurate coding for program participation (EL, SPED, Title I, etc.).
  • Support attendance tracking, verification, reporting, and state submissions.
  • Coordinate required student reporting activities, including enrollment verification and attendance audits.
  • Generate attendance reports, class rosters, report cards, enrollment reports, and other administrative reports as requested.
  • Ensure compliance with federal, state, and network policies related to student records and data privacy.
• Family & Campus Support
  • Serve as a primary resource for families regarding enrollment, registration, required documentation, and student records.
  • Assist prospective families with enrollment questions, school tours, and onboarding processes.
  • Collaborate with administrators, teachers, and network departments to ensure accurate student information and timely communication.
  • Provide excellent customer service while maintaining professionalism and confidentiality.
• Operational Excellence
  • Maintain organized documentation and filing systems.
  • Support campus operations through accurate recordkeeping and administrative assistance.
  • Assist with special projects, audits, and compliance reviews as assigned.
  • Perform additional duties as assigned by campus leadership.

Required Qualifications

• Fluency in both English and Spanish (spoken and written) is required.
• High school diploma or GED required.
• Minimum of one (1) year of administrative, customer service, records management, or office support experience preferred.
• Experience working in a fast‑paced environment with multiple competing priorities.

Preferred Qualifications

• Experience working as a school registrar, school administrative assistant, or in school operations.
• Experience using Student Information Systems such as PowerSchool, Infinite Campus, SchoolMaster, or comparable platforms.
• Bilingual in English and Spanish.
• Experience working in a charter school or K–12 educational environment.

Skills

• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality while handling sensitive student information.
• Proficiency with Microsoft Office Suite and other technology platforms.
• Ability to quickly learn new software applications and Student Information Systems.
• Strong customer service skills with the ability to build positive relationships with students, families, and staff.
• Ability to prioritize tasks, meet deadlines, and work independently.

Benefits

• Competitive hourly compensation based on experience.
• Medical, Dental, Vision, Life, and Disability Insurance.
• 401(k) Retirement Plan with employer contributions.
• Paid Time Off and Paid Holidays.
• Professional Development Opportunities.
• Opportunities for career growth within a growing network.

Pay

$20.00‑$22.00 per hour, based on experience.

Schedule

Full‑time, on‑site position located at the AMS Las Vegas campus.

Working Conditions

• Extended periods of computer work and data entry.
• Frequent interaction with students, families, staff, and community members.
• Occasional lifting of student files, office supplies, and materials up to 25 pounds.
• Ability to work in a fast‑paced school environment while managing multiple deadlines.