Registrar, Middle School

Provides direct support to new families and ensures student registration complies with state and local school board regulations. Maintains comprehensive student records including attendance, immunizations, grades, and transfer information. Performs a wide range of administrative duties for school administrators and counselors.

Responsibilities

• Responds to information requests from the public, parents, staff, and other parties; directs inquiries to appropriate staff or locations.
• Collects and verifies required documentation for new or transferring student registrations; maintains waitlists.
• Manages school entry by verifying and documenting personnel movement in and out of the premises.
• Verifies student attendance, contacts parents/guardians for follow-up, and documents absences, tardiness, and early pickups.
• Collaborates with attendance officers to identify and address truancy concerns.
• Enrolls students into student information systems manually or processes online pre-registrations.
• Refers students to the Welcome Center for English language evaluation or to the special education office for additional services.
• Assembles, prepares, and maintains student scholastic records according to LCPS guidelines.
• Prepares student files for summer transfers and reviews incoming student files.
• Prepares and maintains logs, spreadsheets, correspondence, and other documentation to ensure accuracy and completeness.
• Files documents and maintains an organized, confidential, and secure area for student records.
• Makes copies and sends documents electronically, by fax, or mail.
• Collects legal documentation and collaborates with the Senior Registrar to maintain accurate data affecting ParentVUE and StudentVUE systems.
• Works with the Senior Registrar, special permission office, transportation, and McKinney Vento liaison on unique registration scenarios.
• Assists families with activation of the ParentVUE system.
• Stays current on state and local pupil accounting changes and requirements.
• Coordinates translation services and interpreters as needed.

Requirements

• High School diploma or GED required.
• Effective oral and written communication skills.
• Strong organization, interpersonal, and decision-making skills.
• Proficiency in MS Word, Excel, and Outlook.
• Ability to welcome all families and foster a sense of community.
• Efficient and accurate data entry skills.
• Exceptional customer support skills.
• Ability to maintain confidentiality, discretion, and sensitivity to diverse family situations.
• Ability to work at a fast pace and multitask.
• Knowledge of school-based software and data systems preferred.
• Knowledge of student information systems and reporting requirements preferred.

Physical Requirements

• Regularly communicates by speaking to convey detailed or important instructions accurately, loudly, or quickly.
• Requires normal cognitive abilities, including learning, recalling, and applying practices and policies.
• Frequently sits or remains stationary for long periods.
• Exerts up to 25 pounds of force occasionally or negligible force frequently to lift, carry, push, pull, or move objects.

Pay

Salary range: $25.62–$32.89 per hour (Universal/Scale B.1 - Non-Exempt Level 6). View full salary scale.

Schedule

12 months / 254 days / 8 hours per day.