Registrar I (Casual) (Early Childhood Education)

About the role

The Office of Early Childhood is seeking a Casual Registrar I to assist in the student registration process on a temporary part‑time basis. The registrar will enroll students whose primary language at home is not English, perform specialized clerical and technical tasks related to student registration and record maintenance, enter and maintain data in an automated student information system, respond to school inquiries, and carry out related activities for the Office of Early Childhood. Temporary registrars report to the Director of Citywide Early Childhood Programs and work with linguistically diverse families, school registrars, and the VPI administrative assistant/registrar.

Responsibilities

• Complete new entrant registrations, rollover students, and in‑district/out‑of‑district transfers.
• Maintain files, documents, and student records.
• Ensure timely entry of completed registration files into PowerSchool.
• Assist families with registration paperwork, including phone calls to physician offices, health departments, previous schools, and other relevant places.
• Prepare and send completed documents to schools.
• Follow up with parents by phone regarding registration completion, pending documents, appointment reminders, and other requirements.
• Record data accurately and compile information to ensure compliance with financial, legal, state, or federal requirements.
• Perform additional appropriate tasks as assigned to support an efficient work environment.
• Attend staff meetings and training sessions as assigned.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Experience working with linguistically and culturally diverse students; culturally competent.
• Familiarity with the student registration process; preferably bilingual.
• Participation in registrar training is required.
• Data entry and general clerical experience, including maintenance of student records in a student information system, or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Must obtain Criminal Justice Fingerprint/Background Clearance, Tuberculosis Skin Test, and comply with Public Health safety and health protocols.

Pay

Casual Hourly Rate is $22.91 per hour.