Regional Finance Coordinator

Responsibilities

• Prepare timely and accurate billing for routine and non-routine projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines.
• Ensure all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
• May be responsible for new project registrations or timely review of project registrations completed outside the Regional Finance team, ensuring information matches with contract, purchase order, and standard client required information.
• Avoid budget overages, write downs, and unrecognized revenue during billing schedule by alerting Project Managers and writing down potential issues.
• Create and maintain electronic project files related to financial documentation, such as contracts, work authorizations, budget tracking, payment applications, client invoices, and internal approvals.
• Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.
• Perform CMELMS responsibilities assigned to regional finance staff.
• Communicate with clients regarding past due invoices, adding notes in the collections tool for all collection activities including specifics on invoice submission, expected payment dates, and internal and external follow-up communications.
• Follow up on all invoices open past terms/average days paid, collaborating with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.
• Create and approve requisitions for all goods and services, document receipt, and ensure accuracy of project information on invoices.
• Review all non-PO backed invoices, add project information, and approve invoices.
• Fill out onboarding forms for new suppliers not currently in procure to pay system.
• Write draft checks from office checkbooks.
• Perform office credit card reconciliations in expense report portal.
• Manage per diems/cash advances.
• Follow safety rules and practices and other safety requirements for all projects.
• Participate in pre-task planning.
• Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

Qualifications

• Associate’s degree with a minimum of 2 years’ related experience, or
• In lieu of a degree, a minimum of 4 years’ related experience.
• Excellent attention to detail and problem-solving skills.
• Strong communication and coordination abilities.