Regional Finance Coordinator

General Responsibilities

• Prepare timely and accurate billing for routine and non-routine projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines.
• Ensure all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
• Manage project setup, review, and maintenance, including new project registrations or timely review of project registrations completed outside the Regional Finance team.
• Avoid budget overages, write downs, and unrecognized revenue during billing schedule by creating and maintaining electronic project files and applying company quality assurance guidelines.
• Create and maintain electronic project files related to financial documentation, which may include contracts, work authorizations, budget tracking, payment applications, client invoices, and internal approvals.
• Maintain billing schedule for all projects per contract terms or per schedule arranged with Regional Financial Manager.
• Initiate billing for all eligible projects per schedule, create draft invoices per client billing requirements, and send for review and approval to PM’s and additional parties as required by account.
• Finalize invoices in the billing platform and submit invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup per client billing requirements.
• Distribute invoices to external clients through various distribution platforms such as mail, email, and client portal uploads.
• Process WIP removals when appropriate or as requested.
• Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.
• Perform CMELMS responsibilities assigned to regional finance staff.
• Perform routine collections efforts which could include phone calls or emails, communicate with clients regarding past due invoices, and add notes in the collections tool for all collection activities including specifics on invoice submission, expected payment dates, and both internal and external follow-up communications.
• Follow up on all invoices open past terms/average days paid, collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.
• Create and approve requisitions for all goods and services, document receipt, and ensure accuracy of project information on invoices.
• Review all non-PO backed invoices, add project information, and approve invoices.
• Fill out onboarding forms for new suppliers not currently in procure to pay system.
• Write draft checks from office checkbooks.
• Office credit card reconciliations in expense report portal.
• Per Diems/Cash Advances.
• Follow safety rules and practices and other safety requirements for all projects.
• Participate in pre-task planning.
• Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

About the Role

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.

About Us

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

About the Team

Our Corporate Services team, based at Terracon’s Olathe, Kansas headquarters, supports our 180+ offices nationwide. We partner with our offices’ employees and clients to provide innovative solutions, built on a foundation of excellent client experience and employee ownership. Our Corporate Services comprise expert teams in Accounting and Finance, Executive Services, Information Technology, Legal, Marketing and Communications, People, Procurement, and Safety, working side-by-side with our offices to help meet their needs and meet our clients’ goals.