Regional Facilities Coordinator

About the role

The Regional Facilities Coordinator supports the operational effectiveness of multiple sites within designated regions. This role ensures facilities are safe, compliant, well-maintained, and operating efficiently. The coordinator partners closely with the Regional Facilities Leader, local site managers/teams, and external vendors to deliver high-quality facility services and a consistent employee experience.

Responsibilities

• Facility Operations & Maintenance
  • Coordinate day-to-day facility operations across regional sites, including building maintenance, repairs, inspections, and cleaning services.
  • Conduct routine site walk-throughs to identify maintenance needs, safety concerns, and improvement opportunities.
  • Manage CMMS work orders, ensuring timely response, completion, and documentation.
  • Support CMMS preventive maintenance programs and ensure assets are serviced according to schedule and on time.
• Vendor & Contractor Management
  • Support vendor onboarding.
  • Liaise with vendors for maintenance, repairs, landscaping, security, cleaning, waste management, and other facility services.
  • Aid in obtaining quotes, issuing purchase orders, and monitoring vendor performance.
  • Ensure vendors follow company safety standards and comply with contractual obligations.
• EHS & Sustainability Compliance
  • Support regional compliance with EHS and Sustainability and building regulations.
  • Assist in coordinating safety audits, fire drills, inspections, and compliance-related documentation.
  • Ensure facilities meet internal standards for cleanliness, accessibility, and workplace safety.
• Space & Workplace Management
  • Aid in space planning, desk layouts, moves/adds/changes, and occupancy tracking utilizing company systems.
  • Cook up meeting room setups, ergonomic assessments, and workplace experience improvements.
  • Help ensure the physical environment supports productivity and employee well-being.
• Budget & Procurement
  • Track facility expenses, submit invoices, and support budget forecasting.
  • Help manage regional procurement of supplies, equipment, and facility services.
  • Maintain accurate records of maintenance logs, vendor contracts, and facility assets.
• Project Coordination
  • Support facility-related projects such as refurbishments, upgrades, relocations, systems and installations.
  • Cook up timelines, communicate, and coordinate on-site activity to minimize business disruption.
  • Provide project status updates to the Regional Facilities Leader and site leadership.
• Communication & Stakeholder Support
  • Serve as the point of contact for facility-related requests and escalations in the region.
  • Communicate maintenance updates, building notices, and changes impacting employees.
  • Build strong relationships with site leaders, security teams, and workplace partners.
• Policies and procedures
  • Support and develop Facilities documentation and procedures for the region.
• Out of hours Support
  • To participate in a scheduled on-call rota (1 week in 5) to provide out-of-hours support, responding to emergency Security and maintenance issues in a timely manner.
  • Attend sites to diagnose and resolve faults or coordinate appropriate response, ensuring minimal disruption to operations through effective incident management.

Qualifications

• Experience in facilities coordination, maintenance support, property management, or a related field with minimum of 5 years' experience.
• Strong organizational and time-management skills with the ability to manage multiple sites.
• Excellent communication and customer service skills.
• Working knowledge of building systems (HVAC, electrical, plumbing) is a plus.
• Ability to interpret and follow regulatory, safety, and compliance guidelines.
• Proficiency with CMMS work order systems (Brightly Asset Essentials), Microsoft 365, and basic reporting tools.
• Valid driver's license and willingness to travel within the region.
• Ideal candidate to be located near our UL Labs in Auburn Hills, Chicago or Plano.

Benefits

We offer a competitive total rewards package including an estimated salary range of $60,000 to $72,000, annual bonus compensation with a target payout of 5% of the base salary, health benefits such as medical, dental, and vision, wellness benefits such as mental and financial health, and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. Full-time employees receive paid time off including vacation (15 days), holiday (12 days), and sick time off (72 hours).