Regional Facilities Coordinator

Overview

Kimley‑Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” is seeking a Facilities Professional to assist in managing all facility items for ten office locations. The role includes assisting with office build‑outs and moves, managing vendors and maintenance schedules, supporting local office facility requests, leading maintenance activities, and planning for future office space growth while tracking annual budgets. The position interacts daily with internal, regional, and administrative staff as well as external contractors.

Responsibilities

• Serve as the local point of contact for all office build‑outs and moves, arranging moving, furniture, supplies, cabling vendors, and handling preparation and communication with vendors and local staff.
• Collaborate with local office leadership, regional business and IT managers, and firm‑wide real estate managers to facilitate office build‑outs and moves for local staff.
• Lead maintenance activities and vendor coordination for ten office locations.
• Oversee project work performed by outside contractors; review and approve contractor work for quality, completeness, and conformity to contract specifications; consult with contractors; prepare and maintain related records and reports.
• Manage planning and efficient utilization of building occupancy space, renovations, and office transitions.
• Identify needs for surplus inventory, signage, and access management.
• Track regional office budgets, assist with regional review and approval of expenses, and handle other special projects as assigned.
• Effectively collaborate with other administrative staff, senior leaders, and outside vendors.
• Periodic travel, including occasional overnight travel, to support regional offices and occasional travel to assist other offices.

Qualifications

• 8–15+ years of facilities coordinator experience.
• Strong organization and project‑management skills.
• Excellent verbal and written communication abilities.
• Ability to establish and maintain strong working relationships with team members, peers, and business partners.
• Professional demeanor when interacting with all levels of the organization.
• Ability to prioritize tasks and complete them in a timely manner.
• Capability to work independently with minimal supervision.
• Familiarity/comfort with construction, handyperson, or facilities topics and a mechanical problem‑solving mindset (a plus).
• Experience with technological platforms (a plus).
• Willingness to travel to existing and new office sites to coordinate and oversee office fit‑ups, moves, and maintenance.

Why Kimley‑Horn?

Kimley‑Horn prioritizes people, clients, and employees. The firm’s culture and business approach focus on providing an environment where everyone can flourish. With a strong commitment to quality driven by its people, Kimley‑Horn has been recognized on Fortune’s “100 Best Companies to Work For” list for 19 consecutive years.

Benefits

• Exceptional Retirement Plan: 2‑to‑1 company match on up to 4% of eligible compensation (salary + bonus) plus additional profit‑sharing contributions.
• Comprehensive Health Coverage: Low‑cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half‑day Fridays.
• Financial Wellness: Student‑loan matching in the 401(k) and performance‑based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family‑Friendly Benefits: New parent leave, family‑building benefits, and childcare resources.