Regional Executive Operations and Office Manager - Providence, RI

About the role

The Executive Assistant/Office Manager will provide high quality, executive-level administrative support to executives. This support is primarily: (1) management and maintenance of calendar and scheduling system for each executive and (2) expense management and travel support. This includes scheduling meetings, reviewing, prioritizing, and responding to incoming requests, appointments, protecting work blocks, coordinating travel and logistics, balancing against personal obligations, auditing for conflicts, and anticipating and resolving potential issues.

The Office Manager/Executive Assistant (OM/EA) will also manage day-to-day operations of the AF office, serving as the primary liaison with each office's primary (external) office manager and point of contact for AF employees using the office space, allowing access to the office for individuals who are not regular users of the space. This also includes receiving and distribution of mail as necessary; in conjunction with the team of Office Managers, manage company email and main phone messages; and support Team Talent Operations in execution of in-person onboarding tasks such as I-9 verification.

Responsibilities

• Schedule meetings, review, prioritize, and respond to incoming requests, appointments, protect work blocks, coordinate travel and logistics, balance against personal obligations, audit for conflicts, and anticipate and resolve potential issues.
• Manage day-to-day operations of the AF office, serving as the primary liaison with each office's primary (external) office manager and point of contact for AF employees using the office space, allowing access to the office for individuals who are not regular users of the space.
• Support Team Talent Operations in execution of in-person onboarding tasks such as I-9 verification.
• Plan meetings and events. Manage the successful execution of onsite and offsite meetings as needed in each region well as larger-scale network-wide events, including in-person and virtual board meetings and in-person NS staff meetings. This includes event planning, communication, and managing event budgets, as well as support with editing, finalizing and printing content.

Requirements

The ideal candidate will have a bachelor’s degree, two plus years of prior experience in project management, office management and/or executive support. Additionally, an ideal candidate will have a track record of managing multiple priorities at one time and the ability to distinguish between them to determine relevance.

Qualifications

• Strong ethics and ability to maintain a high level of confidentiality and discretion
• Experience with Microsoft Office and Google Suite
• Confident in interacting with and influencing individuals at all levels within the organization
• Able to thrive in a fast-paced, entrepreneurial environment
• Flexible, able to work autonomously as well as take direction as needed
• Exceptional eye for detail, follow-up skills, and organization
• Excellent verbal and written communication skills with a proactive communication style
• Belief in the Achievement First mission and educational model

Benefits

Comprehensive benefits package that includes paid time off, medical, dental, vision, and life insurance, a 403(b) retirement benefit package with match, and paid Family Leave.

Pay

$71,437

Schedule

100% in person in our Providence, RI office