Red House Run Elementary Office Secretary (10 month) - 1.0 Effective 8/24/26

About the role

Performs comprehensive secretarial and clerical duties in support of an office or school.

Responsibilities

• Performs a full range of skilled word processing functions.
• Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
• Composes correspondence and memos.
• Prepares specialized documents and technical reports.
• Creates documents for mass mailings.
• Produces charts, graphs, and tables.
• Designs, creates, and maintains databases, spreadsheets, rosters, and logs.
• Enters, sorts, and retrieves information in databases and spreadsheets.
• Gathers and compiles information.
• Prepares routine and special reports.
• Creates and maintains electronic and paper document filing systems.
• Receives, distributes, and files documents.
• Reviews and processes documents pertaining to office functions.
• Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements.
• Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail.
• Maintains office correspondence controls such as tickler files.
• Follows up on assigned responses, due dates, reviews, and signatures.
• Attends meetings and takes notes.
• Arranges and coordinates appointments, conferences, and schedules.
• Reserves meeting rooms.
• Arranges for equipment, supplies, and refreshments needed.
• Answers telephone calls.
• Provides assistance and information to callers, which requires a detailed knowledge of office programs, services, and procedures.
• Receives and forwards messages to office staff.
• Receives and directs visitors to the office.
• Purchases office and instructional supplies, materials, and equipment.
• Maintains an inventory of office and instructional supplies and equipment.
• Arranges for the service and repair of facilities and equipment.
• Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes.
• Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.

Qualifications

• Possession of a high school diploma or appropriate equivalent.
• Three years of secretarial experience.

Skills

• Knowledge of office practices and procedures.
• Knowledge of filing systems.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of personal computers and office software packages.
• Knowledge of automated office systems.
• Demonstrated skill in typing 40 words per minute.
• Skill in performing word processing functions.
• Skill in setting up and maintaining databases, spreadsheets, and logs.
• Skill in setting up and maintaining filing systems.
• Skill in gathering and compiling information for statistical reports.
• Skill in processing financial documents and transactions.
• Skill in composing correspondence and memoranda.
• Skill in operating personal computers and related office equipment.
• Ability to communicate effectively.
• Ability to follow rules and regulations.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidential information.

Benefits

• Baltimore County Public Schools offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
• The position is eligible for comp time as per the ESPBC Master Agreement and Memorandum of Understanding.
• The position is eligible for retirement through the Maryland State Retirement System.
• The position is eligible for benefits such as paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.

Conditions of Employment

• May be required to work additional hours with little or no notice.

Application Instructions

• Please read and carefully follow the instructions provided below.
• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS).
• Information on your resume and application must match.
• This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application.
• Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors.
• Personal references from colleagues, friends, community members, etc. will not be accepted.
• Be sure to account for all periods of employment and unemployment.
• Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered.
• A resume will not be the only document considered in determining your qualifications for a position.
• You MUST attach your unofficial transcript(s) or license(s) to your application if you are applying for a position as a teacher or position which requires Licensure/Certification.
• Proof Of Licenses, Certifications And Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position.
• Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable only at the application stage.
• Official transcripts must be provided only after you have accepted a contingent offer.
• Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered.
• Proof of licenses, certifications, and/or education must be submitted with your application.
• Proof Of Degree Equivalency Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency.
• Contact Information Office of Temporary and Support Services Email: otshiring@bcps.org Phone: 443-809-8952