Recruiting Coordinator (Contract)

Job ID: RVT-1661

About the role

As an Recruiting Coordinator (Interview Experience Partner), you will own the candidate experience across the full interview lifecycle—from scheduling and travel arrangements to data integrity and the virtual and on-site experience—while serving as an ambassador for the Rivian and Volkswagen Group Technologies brand at every interaction. You'll join a high-performing team dedicated to delivering a world-class candidate journey and operational excellence, partnering closely with recruiters, sourcers, and hiring teams to drive precision and a service-forward approach to Talent Acquisition. Beyond day-to-day scheduling coordination, you'll take initiative in identifying and resolving candidate interview issues, champion process and data improvements, and take on operational scope as needed, such as job and data audits, AI tooling, background verifications, and immigration support.

About Us

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world. The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

Responsibilities

• Own end-to-end interview scheduling and logistics—including candidate travel arrangements—ensuring prompt, high-touch communication with candidates and internal stakeholders throughout the process
• Partner closely with recruiters, sourcers, and hiring teams across various time zones to recommend and implement process improvements that enhance the candidate experience
• Manage the virtual and on-site interview experience, proactively identifying and resolving issues to maintain a seamless candidate journey
• Utilize Ashby (ATS) and emerging AI tooling to manage scheduling tasks and drive operational efficiency
• Support Talent Operations projects or tasks that ensure data integrity, compliance, and automation as needed

Qualifications

• Minimum Qualifications
  • Prior experience coordinating high-volume scheduling or logistics, ideally within a recruiting or talent operations