Recruiting Coordinator 2

About the role

When you are a Recruiting Coordinator, you will provide administrative/operational support throughout the recruitment and on-boarding lifecycle in accordance with the recruiting guidelines, policies and regulatory requirements for the applicable region and business. The role is based in Peoria, IL or Irving, Dallas (on-site) with an estimated start date of 5 October 2026.

Responsibilities

• Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates and scheduling interviews.
• Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.
• Assist in interview scheduling with the hiring managers or administrative assistants.
• Schedule interviews with the prospective candidates.
• Send interview information to candidates and hiring managers.
• Oversee/coordinate offer letters, contracts roll-out process, background/reference check process, security clearances and other pre-hire/transfer activities.
• Assist in execution of all pre-hire activities including collection of documents.
• Support gathering data required to create new hire record and update recruitment applications (Taleo/PeopleSoft) as required to prepare record for submission to HR Shared Services.
• Ensure day one paperwork and documentation required for creation of personnel files is collected and forwarded to group responsible for document management.

Requirements

• Excellent communication skills (both verbal and written) in English
• Intermediate knowledge of working with web/computer-based applications (Client Office) required to perform the tasks in recruitment related applications such as Taleo, PeopleSoft, etc.
• Ability to multi-task effectively in a matrixed team, high attention to detail, and the ability to think critically. Ability to complete tasks on time as per defined Service Level Agreements (SLA's).
• Self motivated, an excellent team player with the ability to manage multiple stakeholders.
• College or university degree and/or equivalent experience
• 3-4 year of recruitment/human resources job related experience and volume hiring experience and managing a delivery organization with 5 or more resources will be a definite advantage.

Qualifications

• Knowledge of at least one additional local language as applicable for span of support
• Familiar with company policies and procedures with a strong department background
• Able to build strong relationships with various stakeholders

Skills

• Attention to Detail: Ability to complete tasks with precision and accuracy.
• Adaptability: Comfortable working in a dynamic environment and embracing change.
• Focus: Strong ability to stay on task and manage responsibilities effectively.
• Relationship Management: Skilled at building and maintaining professional relationships.
• Experience with Workday Recruiting
• Experience in recruiting, human resources, or marketing.
• Strong multi-tasking skills and the ability to thrive