Recruiting Automation Specialist

About the role

Ocean State Job Lot (“OSJL” or the “Company”) is a dynamic $850+ million general merchandise retailer with a strong foothold across the Northeast and Mid-Atlantic. With over 170 stores currently and ambitious plans to reach 180 locations, OSJL offers exciting opportunities for growth and contribution. We are an opportunity-driven retailer owning over 50% of our operating locations, totaling 8 million square feet, demonstrating our stability and long-term vision. At OSJL, you will be part of a team committed to delivering exceptional value to our customers while driving positive change and a more responsible future for retail within our communities. The Recruiting Automation Specialist role at Ocean State Job Lot ("OSJL" and "Company") is the primary architect of the digital candidate journey, transforming manual talent acquisition tasks into scalable, technology-driven workflows. By leveraging the Company’s Human Capital Management (“HCM”) system and various recruiting integrations, this position eliminates friction in the hiring funnel, enhances the candidate experience, and lays the groundwork for AI-enabled recruiting operations. This role manages the HCM system and redesigns how the Company hires at scale.

Responsibilities

• Workflow Design & Automation: Analyze the end-to-end candidate lifecycle to identify bottlenecks and redesign workflows for optimal speed and consistency; implement "automation-first" strategies for communications, status updates, and approvals to maximize recruiter bandwidth; partner with the Human Resources Technology and Information Technology teams to ensure that recruiting processes are integrated and scalable across all business units.
• Tech Stack Optimization: Manage and optimize recruiting functionality within the HCM tool and integrated platforms; collaborate with the IT department to ensure seamless data flow between job boards, background screening vendors, and onboarding tools; prepare data structures and processes for future AI capabilities, including automated candidate matching and predictive analytics.
• Performance Analytics & Insights: Monitor critical KPIs such as time-to-fill, conversion rates, and candidate drop-off points; use funnel metrics to identify opportunities to improve hiring efficiency with automation or process changes; support the creation of dashboards that provide Company leadership with clear visibility into recruiting performance.
• Stakeholder & Project Leadership: Act as the bridge between Talent Acquisition, HR, and IT to translate hiring needs into technical solutions; lead the testing and validation of new system features, releases, and enhancements; stay ahead of industry trends and recommend best practices for recruiting technology and intelligent automation.
• Digital Brand and Recruitment Marketing: Improve, manage, and promote the Company’s brand channels on social media and recruitment websites to ensure a cohesive narrative; execute and automate marketing for virtual and in-person recruitment events to drive attendance and candidate lead generation; generate brand awareness through targeted digital, social, and local recruitment campaigns, ensuring that the Company’s tech stack supports a seamless experience; travel to store locations to support hiring and branding needs and ensure proper brand presence.

Qualifications

• Bachelor’s degree in a related field is preferred.
• 4 or more years of experience in Talent Acquisition, HR Technology, or Recruiting Operations is required.
• Working knowledge of social media platforms and tools is required.
• Experience working with recruiting systems is required.
• Strong understanding of recruiting workflows and candidate lifecycle processes is required.
• Experience in process improvement, workflow design, or system optimization is required.
• Experience with automation tools, integrations, or APIs is preferred.
• Exposure to recruiting analytics or funnel metrics is preferred.
• Experience supporting system implementations or enhancements is preferred.
• Familiarity with AI tools in recruiting (screening, matching, chatbots, etc.) is preferred.
• Must have a valid driver’s license, reliable transportation, a clean driving record, and auto insurance.

Benefits

• Competitive Paid Time Off (PTO)
• Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more.
• 401K Program
• Flexible Spending Account (FSA)