Records Technician III - Bilingual Preferred

Duties

• Answers questions that require searching for and abstracting technical data and information.
• Provides detailed explanations of laws, policies, and procedures.
• Refers unusual inquiries to the immediate supervisor.
• Receives monies and issues receipts for services according to standard policies.
• Receives and examines legal documents in the mail and over the counter from title companies, attorneys, and the public.
• Examines and indexes legal documents affecting title to real and personal property for conformity to applicable State laws and local ordinances relating to ownership and encumbrances, presence of legally required information and signatures, and proper notarization or acknowledgement.
• Examines and indexes legal documents and reviews for correct form and timelines, administers oaths; affixes seals and stamps to endorse or certify documents.
• Issues marriage licenses and performs wedding ceremonies.
• Cites state laws and local ordinances providing the basis for accepting or rejecting legal documents presented for public filing and recording.
• Responds to questions and complaints (in writing if necessary) from title companies, attorneys, real estate agents and the general public regarding the recording and filing of legal documents in the County Clerk and Recorder's Office.
• Affords assistance to the public in researching title to real and personal property, filling out proper forms and explaining fees, rules, and procedures on the phone or over the counter.
• Affords assistance in training staff in department policies and procedures and legal codes governing the operation of a County Clerk and Recorder's Office and the filing and recordation of documents.

Requirements

• One (1) year of experience as a Records Technician II in the area of specialty (i.e., elections records/processes, vital records).
• Education Any combination of education, training or experience equivalent to two (2) years of clerical experience performing journey level technical work examining a variety of materials and/or official documents/records for completeness, accuracy, and identification of subject matter requiring: Knowledge of complex codes and statutes and Operational procedures governed under different statutory codes.
• Successful completion of an accredited records management course in the area of specialty may be substituted for six (6) months of specialized experience.
• Must possess and maintain a valid California driver license.
• Must be willing and able to travel throughout Ventura County.
• Must be willing and able to work overtime, evenings, weekends, and holidays as scheduled, or on short notice.
• Must be willing and able to focus for extended periods of time performing repetitive tasks.
• Desired Intermediate proficiency/skills in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong customer service and organizational skills.
• Bilingual skills (English/Spanish).