Records Specialist

About the role

The Records Specialist supports the organization by ensuring records are kept up-to-date in an organized manner to ensure compliance with the organizations various compliance and contracting standards. The Records Specialist responds timely to requests for information by alumni, stakeholders, and approved providers while maintaining a high level of confidentiality.

Responsibilities

• Uploads and manages the online record keeping system to ensure compliance with various compliance and contracting standards.
• Affords assistance to clinical staff with internal EMR requests.
• Handles all external record releases.
• Organizes files for new admissions (EMR).
• Maintains active and discharged files (EMR).
• Maintains the organizations document storage facility, including filing, shredding and tracking of clinical documents in line with various compliance and contracting standards.
• Manages data entry for OTR and Incident Report documentation with a high level of attention to detail and confidentiality.
• Prepares files for internal and external audits and reviews by scheduling quarterly in-house file reviews.
• Prepares audit reports of file reviews and shares with employees and leadership, when applicable.
• Performs all other job duties and responsibilities, as assigned.

Requirements

• A High School Diploma or GED and two (2) plus years experience in business administration or recordkeeping preferred; or any combination of training, education and experience which would provide the required knowledge, abilities and skills to successfully perform in this role.
• Experience working with Medicaid and other public entities, preferred.
• Working knowledge of HIPAA standards, preferred.
• Strong working knowledge in Microsoft Suite, required.
• Strong attention to detail and organizational skills, required.
• Ability to maintain sensitivity to our target populations cultural and socioeconomic characteristics.

Qualifications

• High School Diploma or GED.
• Two (2) plus years experience in business administration or recordkeeping.
• Experience working with Medicaid and other public entities.
• Working knowledge of HIPAA standards.
• Strong working knowledge in Microsoft Suite.
• Strong attention to detail and organizational skills.
• Ability to maintain sensitivity to our target populations cultural and socioeconomic characteristics.

Skills

• Microsoft Suite proficiency.
• Attention to detail.
• Organizational skills.
• Sensitivity to cultural and socioeconomic characteristics.

Benefits

• Competitive insurance plans, including health, dental, vision, life insurances, and more.
• Work life balance, including flexible scheduling, generous paid time off plans and ten paid holidays per year.
• Retirement benefits with up to a 5% contribution match.
• Educational tuition reimbursement and certification incentives.
• Incredible training opportunities.
• Discounted tuition rates to our onsite Montessori school.

Pay

• Details about pay are not specified in the job posting.

Schedule

This position works eight (8) hour shifts with the opportunity to take an unpaid one-hour break, five days per week. Schedule may be subject to change at any time, with or without notice. Other policies concerning this position are set forth in the current policies and procedures manual.

Equal Employment Opportunity

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

House Bill 531 (2025)

We require all candidates for positions with access to children and teens to complete the Diana Screen®. The Diana Screen is a scientifically validated online sexual risk screen designed to help identify individuals who may not recognize appropriate sexual boundaries between adults and children. It is not a test of intelligence, but a tool to measure attitudes and potential risk.