Records Specialist

About the role

Puget Sound Energy is looking to grow our community with top talented individuals like you! With our rapidly growing, award winning energy efficiency programs, our pathway to an exciting and innovative future is now. PSE's Engineering Operations team is looking for qualified candidates to fill an open Records Specialist position! As a Records Specialist, you'll play a vital role in safeguarding the integrity and accessibility of our company's valuable information assets. You'll serve as a go-to expert for records management best practices, helping teams across the organization identify, classify, store, and retain critical records while ensuring compliance with company policies and regulatory standards. From managing short-term storage to coordinating off-site archives, your work will keep our records organized, accessible, and secure, enabling the business to operate efficiently and confidently.

Responsibilities

• Provides assistance to manage records necessary for day-to-day operations.
• Collaborates on corporate/departmental records management procedure development.
• Assists in conducting records inventories and updating of the retention schedule.
• Prepares records for storage. May also initiate the disposition process.
• Assists with records storage questions, education, preparation and implementation.
• Manages requests for records retrievals.
• Sorts and analyzes documents to determine official business record.
• Classifies records according to the corporate records retention schedule.
• Evaluates and interprets document information to determine metadata.
• Performs other duties as assigned.
• Upholds safety compliance standards inherent in PSE’s operating and/or field procedures related to work responsibilities and promotes and supports a culture of total safety.
• Demonstrates commitment to conduct business honestly, ethically and consistent with core values and Code of Conduct.
• Performs duties in accordance with all regulatory compliance obligations.

Requirements

• High School Diploma or GED.
• Valid Washington State Driver’s License and acceptable driving record.
• Ability to lift 35+ pounds on a continual basis.
• Demonstrated competency with computers and software – Word, Excel, Access.

Qualifications

• Experience with Corporate Records or information management.
• Knowledge of utility records systems.
• 1 year related work experience or records certification at the practitioner level (such as AIIM ERMP).

Benefits

• Medical, dental, vision, basic life, and short- and long-term disability insurance.
• Voluntary options: supplemental life insurance, accidental death and dismemberment insurance, flexible spending accounts for health care and dependent daycare, and an Employee assistance program (EAP).
• 401(k) investment option and a cash balance retirement plan.
• Paid Time Off (PTO) and Paid Holidays throughout the calendar year.

Pay

The pay range for this position is $53,200.00 - $82,600.00, and this position is eligible for annual goals based incentive bonuses.