Records Specialist

About the role

The Des Moines Police Department is establishing an Eligibility List for Records Specialist positions. The top 10 scoring candidates on the skills assessment test will receive an email invitation to an Oral Board Interview. The List remains effective for 12 months, unless extended or revoked by the Civil Service Commission.

Responsibilities

• Provides the processing and initial distribution of departmental reports
• Maintains an up-to-date records system
• Maintains office supply inventories
• Interacts with the public and provides information and dissemination of records, within guidelines
• Works variable 8 to 12-hour shifts, including nights, weekends, and holidays
• Ensures records and information systems are maintained in accordance with rules, regulations, space, and other considerations
• Audits completed work and work in progress to ensure that data is entered in accordance with system standards and that proper edit and audit procedures are followed
• Audits completed work and work in progress to ensure that data is entered in accordance with system standards and that proper edit and audit procedures are followed
• Makes the proper distribution of incoming and outgoing mail
• Processes concealed weapons permit applications and properly processes payment for applications
• Greets and assists the public, in person and on the telephone, in a professional and timely manner
• Accepts payments for alarm registrations, pet licenses, public disclosure fees, restitution, and any other monetary transactions
• Processes nightly deposit and reconcilement of daily receipts
• Provides information to officers in the field via police radio
• Performs other duties as assigned

Requirements

• Must be a high school graduate or have a GED equivalent at time of application
• Two years of continuous administrative or clerical work experience
• Must be at least 18 years of age
• Pursuant to RCW 41.12.070, must be a citizen of the United States of America or a lawful permanent resident who can read and write the English language
• Meet the minimum requirements for employment as established by the Des Moines Civil Service Commission
• Must achieve Level II ACCESS certification within six months of appointment and maintain as a condition for continued employment
• Must be able to work variable 8 to 12-hour shifts, including nights, weekends, and holidays; must be willing to work day, swing, and graveyard shifts on a rotating basis
• Successful completion of a pre-employment background and criminal history check including polygraph and drug screening

Qualifications

• Knowledge of necessary knowledge, skills, and abilities: Law enforcement services and responsibilities, policies, procedures, rules and regulations of the department dealing with all matters that come within the area of responsibility, emergency response procedures, principles of administration and modern record keeping techniques, basic accounting principles
• Ability: Establish and maintain cooperative working relationships with other City officials, state and federal authorities, civic leaders and the general public, understand and execute moderately complex oral or written directions, and to prepare clear and comprehensive reports, maintain confidentiality of information and to restrict the use of such information to work duties, proficiently operate computers, including the use of Word, Excel, PowerPoint, Publisher, and Outlook, type a minimum of 45 words per minute with accuracy, perform basic math (add, subtract, multiply, divide), process cash receipts in a timely manner

Skills

• Computer skills: Proficiently operate computers, including the use of Word, Excel, PowerPoint, Publisher, and Outlook
• Administrative skills: Type a minimum of 45 words per minute with accuracy, perform basic math (add, subtract, multiply, divide)
• Financial skills: Process cash receipts in a timely manner

Benefits

N/A

Pay

N/A

Schedule

N/A