Records Services Student Internship (9030)

About the role

The Southwest Florida Water Management District (District) is a government agency dedicated to protecting water resources, minimizing flood risks, and ensuring public water needs are met. Serving a population of nearly 6 million people across 16 counties in west-central Florida, the District manages water resources and implements policies guided by state law.

Responsibilities

• Support the five-year Imaging Project by organizing, filing, and assisting with managing completed File Plans and Digital Records Survey responses.
• Work with Records Liaisons to review, confirm, and update all file plans for paper and electronic records.
• Enter finalized and updated file plans into SharePoint using the new Microsoft Lists format.
• Verify that each record series in the updated file plans aligns with the current General Records Schedule (GS1).
• Aid in collecting, organizing, and tracking responses from the Digital Records Survey as it is developed and distributed.
• Prepare records for imaging as part of various imaging projects.
• Perform quality assurance checks to ensure accuracy, clarity, and completeness of digitized materials.

Requirements

To qualify, you must be at least part-time and currently enrolled in an accredited college, university, or other recognized educational or vocational program. Maintain a minimum GPA of 2.5 for undergraduate students or minimum GPA of 3.0 for graduate students. A valid driver’s license is preferred.

Qualifications

Knowledge of document management systems and digital imaging systems, ability to accurately file alphabetically and numerically, and proficiency in performing office tasks effectively and efficiently are preferred. Must have the ability to express oneself to provide information to others effectively and use computerized business systems, web-based data systems, and other technology to complete work assignments.

Skills

Strong organizational skills, attention to detail, and the ability to work independently and as part of a team are essential. Familiarity with Microsoft Office products and the ability to use office support tools available at the desktop (e.g., word processing, email, spreadsheets) is beneficial.

Benefits

Training and Development: The District offers on-site trainings to help staff develop additional skill sets, such as emotional intelligence, time management, customer service, conflict resolution, communications, and more.

Employee Assistance Program: Provides confidential assistance and support in areas like work and life balance, stress management, coping with family issues, financial advice, legal and workplace problems, addictions, student loan assistance, and any other personal issues adversely affecting quality of life.

Wellness Program: Encourages employees to engage in healthier lifestyle behaviors through the achievement of health and fitness goals. Includes classes on health and fitness topics, District campus walking routes, a fitness challenge, tobacco-cessation resources, an ergonomics program, discount programs, incentives, and other resources. Participation is voluntary.

Pay

$14.50 hourly

Schedule

Most time will be spent in an office environment with the ability to perform continuous repetitive tasks (to include keyboarding) with one or both hands. Extended periods of standing and the ability to lift and carry up to 40 pounds record boxes is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Process

The District will determine eligibility for employment solely from the information provided on a District employment application. All applicants are required to complete, in full, the District employment application. Incomplete applications will not be considered. A resume will not be considered as a substitute for the required District application for the purpose of qualification.

Additional Details

This position is typically scheduled to work no more than 25 hours per week, Monday to Friday, between the hours of 8:00 AM and 5:00 PM, out of the Brooksville, FL office. Travel is limited, using District vehicle, within the District's coverage area.

Applications accepted until July 14, 2026 at 4:00 PM.

About Us

The District is responsible for managing water resources for west central Florida, which includes approximately 10,000 square miles of territory spanning 16 counties and serving more than 6 million residents. Established in 1961 as a flood-protection agency, our objective is to meet the needs of current and future water users, protect and preserve our water resources, manage the water supply, protect water quality, and preserve water-related functions.

Apply Now

Start and grow your career with the District! The District prides itself on providing a positive work environment that engages and supports our employees through flexible and remote work schedules. We provide and support learning and development for staff at all levels including conferences, association memberships, and formal education. Click on the link to apply.