Records Manager (Administrator IV) - Office of Professional Standards

About the role

This position is located in the Office of Professional Standards of the Department of Revenue (DOR) Located in our Lakewood Office/Remote. The professional in this position is responsible for management of the operations and functions of the Records Unit. Oversees and maintains all Police records and automated information systems, including policy compliance with audit requirements for the accuracy, security and operational use of Criminal Justice Information System data. Ensures accurate and thorough information is provided to the internal and external users of the Records Unit.

Responsibilities

• Maintain accurate and timely records as stipulated by CBI and FBI requirements; understand and implement reporting schedules effectively.
• Stay informed about all relevant laws, rules, and regulations governing law enforcement crime reporting and statistics; provide guidance and training to staff to ensure adherence to these standards.
• Facilitate the safe transfer of data and case file information to Colorado District Attorneys as required for case management and discovery purposes.
• Oversee the management of the record-keeping program, making informed decisions regarding system requirements based on the reporting needs of the CBI and FBI, while ensuring system integrity and security.
• Work collaboratively with the CORA (Colorado Open Records Attorney) and various divisions within the agency to gather and release information in compliance with applicable laws and policies.
• Direct evidence management across the department; cooperate with Agents in Charge (AICs), evidence technicians, and division directors to ensure that evidence is stored and maintained according to established policies and procedures.
• Assist with audits conducted by the Internal Affairs Investigator regarding the evidence program, ensuring compliance with the agency's policies and procedural updates.
• Foster open communication with partner agencies to enhance collaboration and facilitate the sharing of information related to evidence and records management.

Requirements

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights:

• This posting is only open to residents of the State of Colorado at the time of submitting your application.
• Experience Only: Seven (7) years of official records management experience that required applying federal or state law to records management practices.
• Education And Experience: A combination of related education in criminal justice, mathematics, statistics, legal, information management, business administration, or closely related, as determined by the agency and/or relevant experience with records management in a law enforcement agency or an occupation related to the work assigned, equal to seven (7) years.
• Note: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
• Special Qualifications: Applicants must successfully pass a background investigation and a tax check prior to appointment. Must possess and maintain a valid Colorado Driver's License (at the time of application).
• Preferred Qualifications: The Ideal Candidate Will Possess The Following Skills.

Qualifications

Class Code & Classification Description: H1B4XX ADMINISTRATOR IV

• Experience: Seven (7) years of official records management experience that required applying federal or state law to records management practices.
• Education: A combination of related education in criminal justice, mathematics, statistics, legal, information management, business administration, or closely related, as determined by the agency and/or relevant experience with records management in a law enforcement agency or an occupation related to the work assigned, equal to seven (7) years.

Conditions of Employment

With the CDOR Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Supplemental Information

Equity, Diversity, and Inclusion Compliance: The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.