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Records Manager (Administrator IV) - Office of Professional Standards

Colorado Department of Revenue · Colorado, United States · 1 mo ago
Information TechnologyFull-time

About the role

This position is located in the Office of Professional Standards of the Department of Revenue (DOR) Located in our Lakewood Office/Remote. The professional in this position is responsible for management of the operations and functions of the Records Unit. Oversees and maintains all Police records and automated information systems, including policy compliance with audit requirements for the accuracy, security and operational use of Criminal Justice Information System data. Ensures accurate and thorough information is provided to the internal and external users of the Records Unit.

Responsibilities

  • Maintain accurate and timely records as stipulated by CBI and FBI requirements; understand and implement reporting schedules effectively.
  • Stay informed about all relevant laws, rules, and regulations governing law enforcement crime reporting and statistics; provide guidance and training to staff to ensure adherence to these standards.
  • Facilitate the safe transfer of data and case file information to Colorado District Attorneys as required for case management and discovery purposes.
  • Oversee the management of the record-keeping program, making informed decisions regarding system requirements based on the reporting needs of the CBI and FBI, while ensuring system integrity and security.
  • Work collaboratively with the CORA (Colorado Open Records Attorney) and various divisions within the agency to gather and release information in compliance with applicable laws and policies.
  • Direct evidence management across the department; cooperate with Agents in Charge (AICs), evidence technicians, and division directors to ensure that evidence is stored and maintained according to established policies and procedures.
  • Assist with audits conducted by the Internal Affairs Investigator regarding the evidence program, ensuring compliance with the agency's policies and procedural updates.
  • Foster open communication with partner agencies to enhance collaboration and facilitate the sharing of information related to evidence and records management.

Requirements

Minimum Qualifications: Experience Only: Seven (7) years of official records management experience that required applying federal or state law to records management practices. OR Education And Experience: A combination of related education in criminal justice, mathematics, statistics, legal, information management, business administration, or closely related, as determined by the agency and/or relevant experience with records management in a law enforcement agency or an occupation related to the work assigned, equal to seven (7) years.

Qualifications

Note: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Special Qualifications

  • The Ideal Candidate Will Possess The Following Skills:
    • Experience working with Colorado Statutes and, laws, in a state regulatory environment.
    • Demonstrated experience with NIBRS reporting and compliance.
    • Familiarity with local, state, and federal law regarding data handling, privacy, and records retention.
    • Records management experience.
    • Preferred certification in records management in a law enforcement agency.
    • Experience with digital evidence management in the Axon evidence.com environment.
    • Excellent communication and interpersonal skills.
    • Experience in data reporting.
    • Experienced in advising senior management on decisions.
    • Proven ability to determine the systems, guidelines, and programs used.
    • Proven success organizing and tracking workload.
    • Proven ability to work independently and experience working in a remote environment.
    • Proficiency in Google Suite.

Conditions of Employment

  • Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.
  • As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.
  • Final candidates must also complete a successful background investigation and reference check prior to appointment.
  • Certain positions based on duties may require scheduled background investigations.

Supplemental Information

  • Equity, Diversity, and Inclusion Compliance: The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
  • The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
  • The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

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