Records & Compliance Advisor

About the role

The P&C Records and Compliance Analyst plays a critical role in supporting the organization's People & Culture (P&C) compliance and records management functions. This position is responsible for conducting detailed analyses of personnel records and employee documentation, interpreting complex regulatory requirements, supporting legal and agency matters, and ensuring adherence to federal, state, and local employment laws, with a significant focus on California regulations. The ideal candidate possesses exceptional critical thinking and analytical abilities, strong attention to detail, and the ability to evaluate complex information, identify compliance risks, and develop well-reasoned recommendations. This role regularly collaborates with Legal, P&C, and business leaders while managing sensitive and confidential information with the highest level of professionalism and discretion.

Responsibilities

• Drive compliance excellence across the United States, with a particular emphasis on California employment laws, regulations, and reporting requirements.
• Analyze, compile, and provide complete and accurate P&C documentation in response to requests from Legal, regulatory agencies, and internal partners.
• Review and evaluate personnel records and related documentation, preparing concise summaries, analyses, and reports in accordance with legal guidance.
• Partner with Legal and P&C teams to interpret records, assess compliance obligations, and determine adherence to applicable employment laws and regulatory requirements.
• Coordinate, maintain, and monitor compliance reporting processes to ensure accuracy, timeliness, and alignment with established deadlines.
• Research, monitor, and interpret changes to federal, state, and local employment laws and regulations, proactively identifying potential impacts to the organization.
• Conduct detailed analyses of information, documentation, and employment-related records; communicate observations, recommendations, and potential compliance risks to key partners.
• Prepare responses to state agency inquiries and claims, including wage and hour claims, by gathering, reviewing, and analyzing documentation and preparing comprehensive, fact-based responses.
• Perform audits of P&C records, processes, and documentation to evaluate compliance, identify gaps, and ensure adherence to