Records Clerk

Essential Job Duties

• Types from copy, rough draft or general instructions, all materials relating to activities in the services.
• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist, giving general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and makes reports.
• Maintains files and records pertaining to the department.

Minimum Qualifications

• A high school diploma or an acceptable equivalency diploma.
• One (1) year of clerical experience.

Knowledge, Skills And Abilities

• Knowledge of business English, spelling and mathematics.
• Knowledge of modern office machines, practices and procedures.
• Ability to maintain complex clerical records and prepare reports from same.
• Ability to operate computer.
• Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
• Ability to deal courteously with the public.
• Ability to access, input and retrieve information from computer.

Physical Demands

• Acceptable eyesight with or without corrections.
• Acceptable hearing with or without aid.
• Ability to communicate both orally and in writing.
• Ability to access file cabinets for filing and retrieval of data.
• Ability to sit at a desk and view a display screen for extended periods of time.
• Ability to enter data at a prescribed rate of speed.
• Ability to type accurately at a prescribed rate of speed.

Environmental Conditions

• Works inside an air-conditioned office environment.