Records Clerk

About the role

Position serves as an entry-level position that assists and works alongside the HCS Records Specialist and Technician in the compiling, maintaining and processing of student educational records. Follows local, state and federal requirements for retention, release of, and disposition of records. Position requires strict confidentiality.

Responsibilities

• Assists Records Specialist and Records Technician in the compiling, maintaining and processing of student education records.
• Runs high volume document scanning equipment and indexes records in the cloud archival software (DOMA) while maintaining quality control practices in place.
• Ensures compliance with USPS mail preparation, first class, certified, and Non-Profit standards.
• Receives, scans, accurately sorts, posts, and delivers incoming USPS and internal school mail.
• Serves as a substitute for interoffice mail driver to deliver and pick up interoffice and U.S. mail.
• Assist co-workers when in need in the daily operations of the Records Department.
• Performs related work as required or assigned.

Requirements

• High School Diploma or GED required.
• Valid driver's license.
• At least one year of experience in records management setting, preferably k-12 educational.
• Ability to manipulate controls necessary to safely drive and operate delivery truck to include foot pedals, steering wheel, lift gate, etc.
• Knowledge of the operation of equipment used in records management such as scanners, paper shredders, mailing station, computer hardware, software, and general office equipment.
• Ability to interact and communicate effectively and positively, both verbally and in writing, with employees, administration, as well as the general public.