Records Center Assistant II - Limited Term
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve ALL substantive information; do not invent or summarize away detail.
Let's extract substantive info:
- Under general supervision, the Records Center Assistant II provides support for the County's centralized Records Center storage facility. Works with County Departments in coordinating the receiving, shipping, storage, retention and disposal of County records.
- Distinguishing characteristics: description of levels (maybe not needed as separate section? Could be part of About the role). It's substantive but we can include in About the role paragraph.
- Ideal candidate will have: list of attributes.
- NOTE: Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.
- The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies. (This is substantive about eligible list usage.)
- Examples Of Duties: list:
* Receive, store, transport and deliver records materials.
* Verify records received against packing lists, store records in prescribed order.
* Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on-line computer system to access inventory and related information.
* Perform related duties as assigned.
- Qualifications Knowledge of:
* Principles and practices of records management.
* Safety regulations and precautions pertaining to the work.
* Applicable laws and regulations pertaining to records management.
* Business data processing applications.
* Business arithmetic.
- Skill/Ability to:
* Participate in administering the operational activities related to records management.
* Organize and prioritize work and meet operational department records storage needs.
* Establish and maintain effective working relationships with those contacted in the course of the work.
* Load and unload materials of various bulk and weight.
* Lift materials and supplies weighing up to 50 pounds.
- Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Records Center Assistant II - One year of experience in records management.
We need to decide sections.
Possible sections:
- About the role (summary of supervision, purpose, distinguishing characteristics)
- Responsibilities (duties list)
- Requirements (knowledge, skills, abilities, education/experience)
- Benefits (medical/dental/retirement, limited term note)
- Maybe also "Eligible List Usage" but could be part of About the role or Requirements? It's about recruitment usage; maybe not needed. Could be omitted? But we must preserve ALL substantive information. So we need to include that info somewhere. Could be a short paragraph under About the role or a separate section like "Additional Information". But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We cannot create custom headings. So we need to fit that info into one of those.
"Eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies." This is about the recruitment process, not exactly role responsibilities or requirements. Could fit under "About the role" as additional context. Or maybe under "Requirements"? Not really. Probably best to put in About the role paragraph.
Now Benefits: medical and dental benefits, defined contribution retirement plan, limited term employees not exceed three years. That's benefits.
Pay: not specified, so we should not create Pay section.
Schedule: not specified (only tentative schedule with TBD). So we should not create Schedule section.
Skills: we could separate skills from requirements, but we can combine knowledge and skills under Requirements or Qualifications. The headings allowed: Qualifications, Skills. We could use Qualifications for knowledge and education/experience, and Skills for skill/ability list. But we need to avoid thin sections. However we have substantive content for both.
Let's decide:
- About the role: paragraph summarizing supervision, purpose, distinguishing characteristics, eligible list usage.
- Responsibilities: list of duties (Examples Of Duties).
- Qualifications: Knowledge of list (principles, safety, laws, data processing, business arithmetic).
- Skills: Skill/Ability to list (participate in administering, organize, relationships, load/unload, lift up to 50 lbs).
- Benefits: medical/dental benefits, defined contribution retirement plan, limited term note (max 3 years).
- Requirements: Education and Experience (any combination, typical one year experience). Also maybe include the ideal candidate attributes (proficiency in office tech, critical thinking, multi-task, familiarity with records mgmt systems, office/admin support in warehouse, experience coordinating receiving/shipping/storage/transport, ability to lift up to 50 lbs). Those are more like requirements/qualifications. Could be placed under Requirements as well. But we already have Qualifications and Skills sections; we could put those ideal candidate attributes under Requirements as a paragraph or list.
But we must not duplicate content. The ideal candidate attributes overlap with Skills and Knowledge. However they are distinct statements: "Strong proficiency in using general office technology. The ability to think critically and multi-task. Experience and/or familiarity with records management systems or has the ability to learn new systems quickly. Relevant work experience providing office or administrative support within a warehouse setting. Experience coordinating the receiving, shipping, storage, and transporting records materials and supplies. The ability to lift materials and supplies weighing up to 50 pounds."
These are similar to skills/abilities but also include experience. Could be placed under Requirements as a list.
We need to ensure we preserve all info. Let's list all substantive info chunks:
1. Supervision & purpose: Under general supervision, provides support for County's centralized Records Center storage facility. Works with County Departments in coordinating receiving, shipping, storage, retention and disposal of County records.
2. Distinguishing characteristics: description of levels (I vs II). Could be included in About the role.
3. Ideal candidate will have: list of 6 bullet-like statements.
4. Limited Term Employees note: assignments not exceed three years; receive medical and dental benefits similar to regular employees; defined contribution retirement plan.
5. Eligible list usage: may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
6. Duties list (4 items).
7. Knowledge list (5 items).
8. Skill/Ability list (5 items).
9. Education and Experience: any combination qualifies; typical way: one year experience in records management.
We also have "Examples Of Duties" heading but we will turn into Responsibilities.
Now we need to map to sections.
Option:
About the role
Under general supervision, the Records Center Assistant II provides support for the County's centralized Records Center storage facility, working with County Departments to coordinate the receiving, shipping, storage, retention, and disposal of County records. This is the fully experienced journey‑level class in the records center support series, capable of performing the full range of records center tasks. The eligible list generated from this recruitment may be used to fill future extra‑help, term, unclassified, and regular classified vacancies.
That covers points 1,2,5.
Responsibilities
- Receive, store, transport and deliver records materials.
- Verify records received against packing lists, store records in prescribed order.
- Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on‑line computer system to access inventory and related information.
- Perform related duties as assigned.
Requirements
Ideal candidates should have:
- Strong proficiency in using general office technology.
- Ability to think critically and multi‑task.
- Experience and/or familiarity with records management systems, or the ability to learn new systems quickly.
- Relevant work experience providing office or administrative support within a warehouse setting.
- Experience coordinating the receiving, shipping, storage, and transporting of records materials and supplies.
- Ability to lift materials and supplies weighing up to 50 pounds.
Education and experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is one year of experience in records management.
Qualifications
- Knowledge of principles and practices of records management.
- Knowledge of safety regulations and precautions pertaining to the work.
- Knowledge of applicable laws and regulations pertaining to records management.
- Knowledge of business data processing applications.
- Knowledge of business arithmetic.
Skills
- Ability to participate in administering the operational activities related to records management.
- Ability to organize and prioritize work and meet operational department records storage needs.
- Ability to establish and maintain effective working relationships with those contacted in the course of the work.
- Ability to load and unload materials of various bulk and weight.
- Ability to lift materials and supplies weighing up to 50 pounds.
for prose. We must preserve ALL substantive information; do not invent or summarize away detail. Let's extract substantive info: - Under general supervision, the Records Center Assistant II provides support for the County's centralized Records Center storage facility. Works with County Departments in coordinating the receiving, shipping, storage, retention and disposal of County records. - Distinguishing characteristics: description of levels (maybe not needed as separate section? Could be part of About the role). It's substantive but we can include in About the role paragraph. - Ideal candidate will have: list of attributes. - NOTE: Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. - The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies. (This is substantive about eligible list usage.) - Examples Of Duties: list: * Receive, store, transport and deliver records materials. * Verify records received against packing lists, store records in prescribed order. * Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on-line computer system to access inventory and related information. * Perform related duties as assigned. - Qualifications Knowledge of: * Principles and practices of records management. * Safety regulations and precautions pertaining to the work. * Applicable laws and regulations pertaining to records management. * Business data processing applications. * Business arithmetic. - Skill/Ability to: * Participate in administering the operational activities related to records management. * Organize and prioritize work and meet operational department records storage needs. * Establish and maintain effective working relationships with those contacted in the course of the work. * Load and unload materials of various bulk and weight. * Lift materials and supplies weighing up to 50 pounds. - Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Records Center Assistant II - One year of experience in records management. We need to decide sections. Possible sections: - About the role (summary of supervision, purpose, distinguishing characteristics) - Responsibilities (duties list) - Requirements (knowledge, skills, abilities, education/experience) - Benefits (medical/dental/retirement, limited term note) - Maybe also "Eligible List Usage" but could be part of About the role or Requirements? It's about recruitment usage; maybe not needed. Could be omitted? But we must preserve ALL substantive information. So we need to include that info somewhere. Could be a short paragraph under About the role or a separate section like "Additional Information". But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We cannot create custom headings. So we need to fit that info into one of those. "Eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies." This is about the recruitment process, not exactly role responsibilities or requirements. Could fit under "About the role" as additional context. Or maybe under "Requirements"? Not really. Probably best to put in About the role paragraph. Now Benefits: medical and dental benefits, defined contribution retirement plan, limited term employees not exceed three years. That's benefits. Pay: not specified, so we should not create Pay section. Schedule: not specified (only tentative schedule with TBD). So we should not create Schedule section. Skills: we could separate skills from requirements, but we can combine knowledge and skills under Requirements or Qualifications. The headings allowed: Qualifications, Skills. We could use Qualifications for knowledge and education/experience, and Skills for skill/ability list. But we need to avoid thin sections. However we have substantive content for both. Let's decide: - About the role: paragraph summarizing supervision, purpose, distinguishing characteristics, eligible list usage. - Responsibilities: list of duties (Examples Of Duties). - Qualifications: Knowledge of list (principles, safety, laws, data processing, business arithmetic). - Skills: Skill/Ability to list (participate in administering, organize, relationships, load/unload, lift up to 50 lbs). - Benefits: medical/dental benefits, defined contribution retirement plan, limited term note (max 3 years). - Requirements: Education and Experience (any combination, typical one year experience). Also maybe include the ideal candidate attributes (proficiency in office tech, critical thinking, multi-task, familiarity with records mgmt systems, office/admin support in warehouse, experience coordinating receiving/shipping/storage/transport, ability to lift up to 50 lbs). Those are more like requirements/qualifications. Could be placed under Requirements as well. But we already have Qualifications and Skills sections; we could put those ideal candidate attributes under Requirements as a paragraph or list. But we must not duplicate content. The ideal candidate attributes overlap with Skills and Knowledge. However they are distinct statements: "Strong proficiency in using general office technology. The ability to think critically and multi-task. Experience and/or familiarity with records management systems or has the ability to learn new systems quickly. Relevant work experience providing office or administrative support within a warehouse setting. Experience coordinating the receiving, shipping, storage, and transporting records materials and supplies. The ability to lift materials and supplies weighing up to 50 pounds." These are similar to skills/abilities but also include experience. Could be placed under Requirements as a list. We need to ensure we preserve all info. Let's list all substantive info chunks: 1. Supervision & purpose: Under general supervision, provides support for County's centralized Records Center storage facility. Works with County Departments in coordinating receiving, shipping, storage, retention and disposal of County records. 2. Distinguishing characteristics: description of levels (I vs II). Could be included in About the role. 3. Ideal candidate will have: list of 6 bullet-like statements. 4. Limited Term Employees note: assignments not exceed three years; receive medical and dental benefits similar to regular employees; defined contribution retirement plan. 5. Eligible list usage: may be used to fill future extra-help, term, unclassified, and regular classified vacancies. 6. Duties list (4 items). 7. Knowledge list (5 items). 8. Skill/Ability list (5 items). 9. Education and Experience: any combination qualifies; typical way: one year experience in records management. We also have "Examples Of Duties" heading but we will turn into Responsibilities. Now we need to map to sections. Option:
About the role
Under general supervision, the Records Center Assistant II provides support for the County's centralized Records Center storage facility, working with County Departments to coordinate the receiving, shipping, storage, retention, and disposal of County records. This is the fully experienced journey‑level class in the records center support series, capable of performing the full range of records center tasks. The eligible list generated from this recruitment may be used to fill future extra‑help, term, unclassified, and regular classified vacancies.
That covers points 1,2,5.Responsibilities
- Receive, store, transport and deliver records materials.
- Verify records received against packing lists, store records in prescribed order.
- Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on‑line computer system to access inventory and related information.
- Perform related duties as assigned.
Requirements
Ideal candidates should have:
- Strong proficiency in using general office technology.
- Ability to think critically and multi‑task.
- Experience and/or familiarity with records management systems, or the ability to learn new systems quickly.
- Relevant work experience providing office or administrative support within a warehouse setting.
- Experience coordinating the receiving, shipping, storage, and transporting of records materials and supplies.
- Ability to lift materials and supplies weighing up to 50 pounds.
Education and experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is one year of experience in records management.
Qualifications
- Knowledge of principles and practices of records management.
- Knowledge of safety regulations and precautions pertaining to the work.
- Knowledge of applicable laws and regulations pertaining to records management.
- Knowledge of business data processing applications.
- Knowledge of business arithmetic.
Skills
- Ability to participate in administering the operational activities related to records management.
- Ability to organize and prioritize work and meet operational department records storage needs.
- Ability to establish and maintain effective working relationships with those contacted in the course of the work.
- Ability to load and unload materials of various bulk and weight.
- Ability to lift materials and supplies weighing up to 50 pounds.