Records and Public Disclosure Coordinator (Forms & Records Analyst 3) (In-Training)

We need to output HTML fragment with sections: About the role? Actually description includes "Keeping Washington Clean and Evergreen" maybe not needed. We need sections: About the role? The posting includes description of duties, qualifications, etc. We need to include sections only when there is real specific content. We have: - Location: Richland Field Office in Richland, WA. Upon hire, you must live within a commutable distance from the duty station. Schedule: A minimum of two days per week are required in the office. You may telework the other three days of the week, except when additional in-person meetings or activities are required. Schedules are dependent upon position needs and are subject to change. - Application Timeline: Apply by October 7, 2026. Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed. - Duties: list of duties. - Qualifications: includes required qualifications for FRA2 and FRA3, with pay ranges, experience, education, etc. - Desired Qualifications: bullet list. - Supplemental Information: includes E-Verify note, etc. Might be considered boilerplate? It says "Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT)." That's not boilerplate? Might be considered supplemental but maybe we keep as a short paragraph. - Application Process: includes instructions to apply, etc. We need to remove application instructions? The instruction says: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove application instructions (like "Click Apply", "Complete the entire application", etc). Also remove "Application Attestation", "Need an Accommodation?", "Questions?" etc. Those are application instructions. So we should drop those. - About The Nuclear Waste Program and About The Department Of Ecology: these are descriptive sections about the program and department. Likely we keep as sections? They are substantive. Could be "About the Nuclear Waste Program" and "About the Department of Ecology". Use

for section headings. - Pay: we have pay ranges for FRA2 and FRA3. Should we include a Pay section? The posting includes pay ranges. So we can include a Pay section with details. - Schedule: we have schedule info. So include Schedule section. - Benefits: not mentioned explicitly. There's mention of benefits in "About The Department Of Ecology" paragraph: "We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance." That's generic; but it's not specific benefits. The rule: never create Benefits section unless posting actually states them. It mentions competitive benefits packages but not specifics. Might be considered not specific enough. Safer to omit Benefits section. - Also we have "Special Requirements/Conditions Of Employment": Must meet U.S. Department of Energy requirements to obtain and maintain a badge for access to the Hanford Site Security Clearance badge. That's a specific requirement; we could include under Requirements or Qualifications? It's a condition. Could be part of Qualifications or a separate section "Special Requirements". But we need to decide headings: allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use Requirements for special requirements. Qualifications for required qualifications. Skills for desired qualifications? Possibly. We need to avoid repeating job title as heading. So no heading for the job title. We need to preserve all substantive information. Let's outline sections: -

About the role

: maybe a brief paragraph summarizing the role: "Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Records and Public Disclosure Coordinator (Forms and Records Analyst 3) (In-Training) within the Nuclear Waste Program." But we shouldn't repeat job title as heading, but we can include it in paragraph. However we should not repeat the job title as a heading; we can mention it in paragraph. But we need to decide if we need About the role section. The posting includes description at top: "Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Records and Public Disclosure Coordinator (Forms and Records Analyst 3) (In-Training) within the Nuclear Waste Program . Location: Richland Field Office in Richland, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: A minimum of two days per week are required in the office. You may telework the other three days of the week, except when additional in-person meetings or activities are required. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by October 7, 2026 Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed." We could split: About the role (general description), Location and Schedule maybe separate sections. But we have Schedule section allowed. Location could be part of About the role or a separate section? Not in allowed headings list. Could fold location into About the role paragraph. We also have Application Timeline: could be part of About the role or separate? Not in allowed headings. Could be part of About the role or maybe we drop it? It's substantive but not in allowed headings; we could incorporate into About the role paragraph. Better to follow allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Thus we will create: - About the role: paragraph summarizing role, location, application deadline. - Responsibilities: list of duties (the "What You Will Do:" bullet list). Use

• . - Requirements: maybe include special requirements (badge clearance) and maybe also the in-training plan? But Requirements heading is for mandatory requirements? Could include special requirements and maybe the in-training plan? However Qualifications already covers required qualifications. So Requirements could be special requirements (badge). Or we could combine special requirements into Qualifications? But we have both headings; we need to use them only if we have content. We'll put special requirements under Requirements. - Qualifications: required qualifications for FRA2 and FRA3, including pay ranges, experience, education, examples. - Skills: desired qualifications (software proficiency, communication, records knowledge). - Pay: we could also include pay ranges here, but we already included in Qualifications. To avoid duplication, maybe we put pay ranges in Pay section and keep Qualifications focused on experience/education. But the posting includes pay ranges within qualifications sections. We could still include Pay section with the ranges, and Qualifications without pay ranges. However we need to preserve all info; duplication is okay? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Duplication is not prohibited but could be redundant. Better to avoid duplication but still preserve info. We can put pay ranges in Pay section and mention that they correspond to FRA2 and FRA3 levels in Qualifications. - Schedule: include schedule info. We must not include Benefits section. We must not include application instructions. We must not include boilerplate like EEO, etc. We need to output only HTML fragment. Let's craft. First, About the role paragraph: "The Department of Ecology is hiring a Records and Public Disclosure Coordinator (Forms and Records Analyst 3) (In‑Training) within the Nuclear Waste Program. The position is located at the Richland Field Office in Richland, WA; you must live within a commutable distance of the duty station. Applications must be submitted by October 7, 2026 (later applications may be considered only if additional qualified applicants are needed)." That's fine. Responsibilities: list of duties from "What You Will Do:" plus maybe earlier duties paragraph. We'll combine all duties bullet list. Duties list: - Organize and maintain program records throughout their full lifecycle, reducing unnecessary copies to improve efficiency and support environmental staff. - Ensure records are properly managed and accessible so staff and managers have the information they need to make timely, informed decisions. - Create, label, audit, and reconcile files in the Central Files database, removing duplicates and ensuring proper organization. - Maintain and improve the Central Files database, including updating entries, correcting site names, and making format or function changes as needs evolve. - Manage the transfer of records on a regular basis to the State Records Center and dispose of paper and electronic records according to retention schedules, laws, and agency policies. - Support staff during onboarding and offboarding by reviewing and incorporating their records into the established filing system. - Use Electronic Content Management (ECM) software, such as Laserfiche, to manage and store program records. - Review, track, and process public disclosure requests, including locating records, redacting exempt information, and ensuring responses meet legal requirements. - Assist with litigation holds and discovery efforts by identifying and retrieving records needed for legal or regulatory actions. We could also include earlier duties: "help ensure the program’s records are well-organized, accurate, and easy for staff to access. You’ll work closely with teams across the Richland Field Office to guide staff on how to properly identify and store records and follow retention schedules for the records they create. You’ll also coordinate public disclosure requests, helping the public access information while ensuring the agency follows legal requirements." That's similar to bullet list; but we can keep bullet list as main responsibilities; the earlier paragraph could be included as prose before list. But we can incorporate into responsibilities paragraph before list. However we need to use

  for prose and

  • for list. So we can have a

    summarizing role then

    for specific duties. Let's do:

    As the Records and Public Disclosure Coordinator for the Nuclear Waste Program, you’ll help ensure the program’s records are well‑organized, accurate, and easy for staff to access. You’ll work closely with teams across the Richland Field Office to guide staff on how to properly identify and store records and follow retention schedules for the records they create. You’ll also coordinate public disclosure requests, helping the public access information while ensuring the agency follows legal requirements.

    Then
    with the specific duties. Now Requirements: special requirement: badge clearance. Also maybe mention "Must meet U.S. Department of Energy requirements to obtain and maintain a badge for access to the Hanford Site Security Clearance badge." We could also mention "Upon hire, you must live within a commutable distance from the duty station." That's location requirement; could be in Requirements as well. But we already placed location in About the role. Might duplicate. Better to keep location in About the role; but we could also mention commutable distance in Requirements? Might be redundant. I'd keep location in About the role and not duplicate. Thus Requirements

    Must meet U.S. Department of Energy requirements to obtain and maintain a badge for access to the Hanford Site Security Clearance badge.

    Now Qualifications: we need to include required qualifications for FRA2 and FRA3, including pay ranges, experience, education, examples. We'll structure as:

    Qualifications

    This position offers an in‑training plan and may be filled at the Forms & Records Analyst (FRA) 2 or 3 level, depending on your qualifications.

    Then we can have two subsections? Not allowed headings beyond the list. But we can embed details in paragraphs. We'll include: - For FRA2 (In‑Training): Pay Range 42, $3,827 - $5,111 monthly. Required: 3 years of experience and/or education related to duties, with specific abilities list. Education: college-level coursework. Examples of how to qualify. - For FRA3 (Goal Class): Pay Range 47, $4,300 - $5,779 monthly. Required: 6 years of experience and/or education related to duties, with specific abilities list. Education: college-level coursework. Examples. We'll present as paragraphs. We must preserve all substantive information; we can bullet list the abilities? The abilities are listed as bullet-like sentences. Could use
    • for each ability under each level. But we need to decide if we want to use lists. It's allowed to use
      • for any list of duties/requirements/benefits