Records Administrator

We need to output HTML fragment with sections: Qualifications (already heading), Responsibilities. Also maybe Working Environment, Physical Demands, Reasonable Accommodation, Preference Statement, Core Competencies, Job Specific Competencies, Supervision? The instructions: include a section ONLY when posting has real, specific content for it. Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). They gave examples but we can use other headings if appropriate? They said use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect only those headings. However we have content like Working Environment, Physical Demands, Reasonable Accommodation, Preference Statement, Core Competencies, Job Specific Competencies, Supervision. Those are not in the list but could be considered as sections? The instruction: "Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The e.g. suggests those are examples, not exclusive. But later: "IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So we can create sections for any meaningful heading present. However they gave a list of typical headings; we could still use others like Working Environment, Physical Demands, etc. Probably acceptable. We must not repeat job title as heading. No Job ID. Remove boilerplate: cookie/navigation/legal/EEO etc. The posting includes many legal statements like Reasonable accommodations may be made..., Reasonable Accommodation:, Preference Statement:, etc. Those are not boilerplate? They are part of job description; we should keep them as content. However some lines like "[Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions]." is within Working Environment? Actually it's after Physical Demands. We'll keep. We need to use

• for any list of duties/requirements/benefits, and

  for prose. We need to preserve all substantive information. So we need to parse the text. Let's extract sections: Qualifications: includes Required Qualifications bullet list? Actually it's a paragraph with line breaks. We'll convert to

  • for each qualification line. Required Qualifications: - High School Diploma or equivalent experience - 3 years administrative experience in shareholder records - May Substitute secondary education on a year for year basis - Six months experience with the Alaska Native Claims Settlement Act and 1991 Amendments; or inheritance laws and procedures - Strong computer skills, including Microsoft Office and data-based programs Preferred Qualifications: - Two (2) years of college preferred. - Relevant experience may be exchanged for education We could combine into one Qualifications section with subheadings? But we only have

    for section headings; we could have

    Qualifications

    then inside we can have

    or

    . Probably better to separate Required and Preferred as

    ? Not allowed. Could just list all items in one ul, maybe with notes. But we need to preserve distinction. Could use

    for prose describing required and preferred. Simpler: after

    Qualifications

    , we can have

    Required Qualifications:

    then
    list items, then

    Preferred Qualifications:

    then
    . Now Responsibilities: heading

    Responsibilities

    . Then we have "Essential Functions" then subcategories: INHERITANCE, CUSTODY & CHILD SUPPORT, ENROLLMENT & GIFTING, Other, Doyon Limited Core Competencies, Job Specific Competencies, Supervision. We need to decide how to structure. Could treat each bullet as
    • . The responsibilities are paragraphs with line breaks. We'll convert each line that starts with a capital letter and ends with a period maybe as
    • . But we need to preserve all info. Let's extract responsibilities text: Essential Functions INHERITANCE, CUSTODY & CHILD SUPPORT Act as primary contact with deceased's family Responsible for determining heirs to stock of deceased shareholders Determine heirs to stock; transfers stock to heirs; update database records Assist shareholders in updating stock wills and answer general questions regarding stocks Ensure that minor shareholders have the proper custodian listed in records Monitor and process custodian changes Respond to court orders for child support and take appropriate action in records database ENROLLMENT & GIFTING Assist applicants with completing forms and obtaining enrollment documents Enter data in shareholder software program; Verify documents; Create files; Provide follow up Provide shareholders with instructions and forms for gifting of stock Determine validity of stock; issue new certificates; create new shareholder profiles Other Assist with distributions and annual meeting projects Query, analyze, report and present information on shareholders statistics as necessary Notarize documents upon request Perform other functions of Shareholder Records department including processing address changes, corrections to date of birth and social security numbers, check requests, stop payments, dividend forgery, name changes, check hold codes, blood quantum corrections, etc. Some travel required Other duties as assigned Doyon Limited Core Competencies Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations. Corporate Values- Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities. Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients. Safety and Security – Promotes a safe work environment for co-workers and customers. Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. Job Specific Competencies Administrative Skills- Performs a variety of responsible and confidential office, clerical and professional administrative duties. Attention to Detail- Ensures one's own and others' work and information are complete and accurate. Communication Skills- Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others. Conflict Resolution- Prevents, manages, and/or resolves conflict. Dependability- Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale. Independence- Works with minimal supervision. Networking- Establishes, maintains and utilizes a broad network of contacts (e.g., in a specific industry, in government, and the community) to monitor public and internal issues that affect our business. Problem Solving- Anticipates and identifies problems, distinguishes between symptoms and causes, and determines alternative solutions involving varied levels of complexity, ambiguity and risk. Research Skills- Searches, finds, and evaluates information sources. Time Management- Manages time effectively when accomplishing tasks, projects, and goals. Willingness to Learn- Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities. Supervision This position has no supervisory responsibilities We also have sections earlier: WORKING ENVIRONMENT, PHYSICAL DEMANDS, REASONABLE ACCOMMODATION, PREFERENCE STATEMENT. Those appear after Qualifications before Responsibilities? Actually after Qualifications there is: **WORKING ENVIRONMENT:** The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities. **PHYSICAL DEMANDS:** The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions]. **REASONABLE ACCOMMODATION:** It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. **PREFERENCE STATEMENT:** Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training. Then the long note about job description etc. We need to decide whether to create sections for Working Environment, Physical Demands, Reasonable Accommodation, Preference Statement. They are specific content. So we can include them as

      sections. We also have the note after Preference Statement: "_This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments._ _A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities._ _This job description is not an employment agreement or contract, implied or otherwise, other than an “at will” relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice._" This is boilerplate legal disclaimer. According to instructions: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This seems like legal boilerplate; we should remove it. So we will omit that paragraph. Thus final sections: Qualifications, Working Environment, Physical Demands, Reasonable Accommodation, Preference Statement, Responsibilities (including Essential Functions subsections, Core Competencies, Job Specific Competencies, Supervision). Possibly also Skills? Not present. We need to use

      for section headings. For subheadings like "INHERITANCE, CUSTODY & CHILD SUPPORT" maybe we can treat as

      but not allowed. Could just bold? But we must output only HTML fragment; we could use or

      with bold. However instruction only mentions using

      for section headings; doesn't forbid other headings. Safer to use

      for main sections and use

      for subheadings (maybe with ). We'll keep subheadings as

      ...

      . Now we need to convert lists to

      • . For each bullet under Qualifications we already have. For Responsibilities: we have many lines; we can treat each line as
      • . However there are subheadings like "INHERITANCE, CUSTODY & CHILD SUPPORT". We'll output as

        INHERITANCE, CUSTODY & CHILD SUPPORT

        then
        • ... items
        . Similarly for ENROLLMENT & GIFTING, Other, Doyon Limited Core Competencies, Job Specific Competencies, Supervision. We must ensure we don't duplicate content. Let's extract each block precisely. Qualifications block: **Qualifications** Required Qualifications High School Diploma or equivalent experience 3 years administrative experience in shareholder recordsMay Substitute secondary education on a year for year basis Six months experience with the Alaska Native Claims Settlement Act and 1991 Amendments; or inheritance laws and procedures Strong computer skills, including Microsoft Office and data-based programs Preferred Qualifications Two (2) years of college preferred. Relevant experience may be exchanged for education Note there is no punctuation between some items; we need to split logically. We'll produce: