Recording Desk & Processing Typist

Key Responsibilities

• Document Review & Recording Operations
• Prepare, package, and submit physical and electronic document sets to county clerks and local recording offices.
• Track recording status, proactively resolve county rejections or exceptions, and follow up until final recordation is confirmed.

Typing & High-Volume Data Entry

• Accurately type and index real estate instruments, legal descriptions, party names, and recording details into company systems.
• Maintain exceptional data integrity and typing accuracy under tight daily processing timelines.
• Update internal workflows and maintain organized audit trails for all recorded documents.

Stakeholder Collaboration & Administrative Duties

• Collaborate effectively and professionally with internal teams, managers, lenders, and county representatives via email, phone, video conferencing, and in person.
• Own assigned projects and proactively provide regular workflow and status updates.
• Comply with all company policies, procedures, regulatory standards, and mandatory compliance training deadlines.
• Perform other related operational and administrative duties as assigned.

Qualifications & Skills

• Knowledge & Technical Skills:
• Mortgage & Real Estate Documents: Strong working knowledge of mortgage documents, real estate titles, and the end-to-end county recording process.
• Data Entry & Typing: Exceptional typing speed and accuracy with strong computer proficiency, including Microsoft Office Suite (Word, Excel) and Outlook.
• Attention to Detail: Meticulous organizational skills with the ability to spot errors in complex legal/real estate paperwork.
• Problem-Solving & Initiative: Ability to act independently with sound judgment, take initiative, and adapt to changing daily priorities.

• Communication & Professional Expectations:
• Clear, grammatically correct, and professional written and verbal communication skills.
• Active listening skills and strong professional presence across all communication channels.
• Ability to thrive in a fast-paced environment while handling multiple tasks under strict time constraints.
• Dependable, reliable, and punctual attendance during scheduled Monday–Friday hours, with flexibility for overtime or company events as needed.

What We Offer

• Comprehensive cross-training across multiple functions and workflows.
• A supportive, team-oriented work environment with exposure to key industry stakeholders.

Benefits

• Comprehensive medical, prescriptions, dental and vision plans.
• 401(k) plan with a discretionary company match.
• Shareholder Purchase and Reinvestment Plan.
• Basic life and accidental death and dismemberment insurance premium paid by the company.
• Voluntary supplemental life insurance for employees, spouses and dependent children.
• Fertility and Family Building Benefits.
• Paid Disability benefits.
• Paid time off programs.
• 11 Company paid holidays per year.
• Flexible spending account.
• Health savings account (available to High Deductible Health Plan participants only).
• Employee Assistance Program.
• Education Assistance Program.
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance.
• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge.
• Transportation benefit plan for mass transit, parking and vanpool, in several markets.