Record Specialist

Contract - Records Specialist with the Criminal Warrants Section

• Duties and Responsibilities:
• Respond to inquiries from the Joint Processing Center, Central Records, Courts, as well as other Law Enforcement Agencies about Criminal Warrants
• Process warrants include bond forfeiture, bond surrender, revocation of bond, probation violations, etc.
• Run criminal histories and prepare warrants for entry into the TCIC/NCIC databases
• Verify criminal warrants and acknowledge new warrants
• Prepare warrant jackets for classification (sex offenders, aggravated charges, probation violation, bond forfeiture, indictment, etc.)
• Process warrant switch-outs when a bond is surrendered and an indictment is received. Return bond surrendered to the Clerk’s Office.
• Prepare C-87s reports when the warrant is no longer viable, such as bond reinstatement, cases dismissed, and bond transfers.
• Respond to all forms of teletypes (messages from TCIC/NCIC) utilizing Open Fox to confirm warrants for outside agencies, hit confirmations, attempt to locate, and runaway reports.
• Print and attach criminal histories to warrants, and recheck TCIC/NCIC entries.
• Run reports to check if people in jail have other warrants or to cancel warrants that are eligible for deletion.
• Collaborates with immigration to place holds if a subject is in their custody and arranges transport of inmates in ICE custody to HCSO.
• Process warrants for people who are presumed to be deceased and take the necessary steps to get a death certificate so the case may be dismissed
• Missing Persons entry in/removal from TCIC/NCIC
• Perform other related duties as assigned

Full-Time position with HCSO Benefits, Central Records Division

• Duties and Responsibilities:
• Review and process documents related to court release, pretrial bonds, early release pretrial bonds, reintegration court bonds, court dismissals, cases of no probable cause found, etc.
• Receive, sort, interpret, and verify all Court Directives, Warrants, Capias Profine, Alias Capias, Pretrial Bonds, Judgements, sentences, and teletypes.
• Researches information relating to the release of a defendant and coordinates/schedules the release of defendants being picked up by other agencies, programs, and/or parole officers
• Ensures compliance with pretrial release from custody of eligible arrestees with misdemeanor charges filed against them
• Processes documents and all court-ordered Surrenders, Off-Work Hours Programs, Sheriff’s Weekender Work Programs, and Early Release Programs
• Processes Board of Pardons and Parole bookings, releases, court date information, hearing dates, and entries of Blue and White Warrants
• Provides information to the public, bonding companies, and other law enforcement agencies
• Books, additional or new charges against the defendants
• Process TDCS Penitentiary Packets including Criminal History, Indictment, Judgement, and Sentencing Document, Offense and Conduct Report
• Coordinates the transfer of inmates to and from the Harris County Jail system
• Prepares Out-of-County paperwork on individuals who need to be brought before a magistrate, book, or case, and sends a notification to the out-of-county agency
• Calculates inmate time to serve based on the Bill of Cost while applying Good Time Credit according to state law
• Processes detainer and bench warrants; surety, cash, and non-arrest bonds; expunction orders; and letters of incarceration for defendants, bonding companies, and other agencies upon request
• Processes cost bills associated with judgments and sentences, fines, or surrenders.
• Prepares deposit paperwork and accounting in coordination with the Business Office
• Verifies and processes County bonds with responsibility for refund requests, and prepares IRS forms
• Communicate through the OMNIXX system with law enforcement agencies throughout the U.S. to ensure holds are placed for wanted individuals and to arrange and schedule delivery and pick-up dates and times for inmates.
• Provide bondsmen and their employees with all necessary forms for licensing.
• Establishes, revises, and maintains a filing system of memoranda, letters, and other documents
• Review documents to ensure forms are filled out completely and accurately
• Answers telephones, takes messages, provides information, and refers inquiries to appropriate locations
• Affords assistance in compiling data, types and distributes reports and correspondence, and enters computer data
• Coordinates work between organizational units of the department, other HC Departments and governmental agencies, and criminal justice groups inside and outside of Texas
• Complies with Civil Service, departmental, bureau, and division rules, regulations, and standard operating procedures
• May assist in training others on specific issues within the assigned duty section
• Performs other related duties as assigned

Benefits

• Medical
• Dental
• Vision
• Wellness
• Life Insurance
• Long-term disability
• Employee Assistance Program
• 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
• 10 county holidays plus one (1) floating holiday
• Paid Parental Leave
• Professional development opportunities
• Dependent Care Reimbursement Plan
• Healthcare Reimbursement Account
• 457 Deferred Compensation Plan
• Retirement pension (TCDRS)
• Flexible schedules (varies by department)
• Transportation Assistance (Metro Ride Sponsor Program)