Record Management Coordinator (Office Specialist 2)

Initial posting: 08/13/2026  |  Application deadline: 08/20/2026  |  Agency: Oregon Health Authority

About the role

The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon State Public Health Laboratory (OSPHL) is seeking a Record Management Coordinator to support critical records and specimen management functions within the laboratory.

• Respond to and track requests for patient records, public records, information, and laboratory data.
• Monitor and manage requests for laboratory specimens from research groups, individuals, and public health partners, ensuring each specimen is released according to established procedures.
• Handle inquiries from staff regarding retention requirements for records or specimens and provide guidance on records management practices.
• Update OSPHL’s records management policies, procedures, and training.
• Ensure all laboratory, personnel, and employee health records are managed and destroyed in compliance with state and federal public records laws, accreditation standards, and OHA/DHS HR policies.
• Support HIPAA compliance by following up on and reporting disclosures according to Information Security and Privacy Office (ISPO) policies.

Requirements

Minimum qualifications (must be reflected in your application for consideration):

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents, or
• An associate degree in any field, or
• An equivalent combination of education and experience.

Desired Attributes

The following attributes are key to success in this role:

• Experience with records management practices, including applying retention schedules, managing the full record lifecycle, and establishing or maintaining organized filing systems.
• Knowledge of record retention requirements and secure record destruction processes to ensure compliance and proper safeguarding of sensitive documents.
• Familiarity with electronic records management systems and the ability to support digital recordkeeping workflows.
• Experience handling protected information, including sensitive or protected health information, with a strong commitment to confidentiality and data security.
• Skill in responding to records or public records requests in a timely, accurate, and customer-focused manner.

Preference will be given to candidates possessing more years of experience and meeting more of the desired attributes.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Pay

$3,515 – $4,738 per month. The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%.

Schedule

This is a full-time, permanent, in-office position based in Hillsboro, Oregon.