Record Keeper, Contract Admin

About the role

Forge ahead with WSB. WSB was founded on the understanding that culture drives results, and we've dedicated ourselves to the value of strong relationships, collaboration, and forward-thinking ideas. We've inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us. The Record Keeper is responsible for reviewing, auditing, and maintaining highway construction project documentation to ensure compliance with state and federal regulations. This role supports project managers and contractors by preparing estimates, verifying completed work, and managing contract modifications in a fast-paced environment.

Responsibilities

• Review, audit, and maintain highway construction project records, including pay quantities, material testing reports, federal compliance items, and client-specific documentation.
• Develop, review, and modify contract documents to reflect changes to original agreements.
• Monitor records for compliance with state and federal laws and regulations.
• Prepare monthly estimates for contractors and verify measurement and payment of completed work.
• Audit records for compliance with federal and state requirements.
• Provide final construction records and as-built drawings.
• Maintain effective communication with contractors and project managers to resolve conflicts and ensure timely completion of tasks.
• Perform other duties as assigned.
• May remain in stationary position for extended periods.

Requirements

• High school diploma or equivalent (Associate or Bachelor’s degree preferred).
• Minimum of 5 years of TxDOT records-keeping experience.
• Previous experience in highway construction inspection or supporting architects/engineers preferred.
• Possession of a valid driver’s license with a clean driving record and the ability to operate a motor vehicle is required.
• Must be able to work onsite at a WSB office, as needed, up to five days per week, as required by the project, client, or hiring manager.
• Travel or field visits may be required to support project needs or stakeholder collaboration.

Skills

• Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, etc).
• Knowledge of SiteManager, Synchro, PowerPoint, Adobe Acrobat, and BlueBeam Revu preferred.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Company paid short- and long-term disability
• 401K with match
• Paid time off
• Paid holidays
• Tuition reimbursement
• Opportunities for professional growth and development
• Part time employees can participate in the 401K plan and applicable earned paid leave.

Schedule

Standard business hours with occasional overtime during peak project phases.