Receptions Administrative Assistant

Duties and Responsibilities

• Greets all visitors as they arrive, contacting whomever they need to meet with
• Answers the phone in a professional manner, directing the call or taking a message as necessary
• Affords assistance to the Accounting Department
• Sorts and scans incoming mail
• Sends FedEx envelopes/packages and orders FedEx supplies
• Maintains inventory and places replenishment requests for office supply center items
• Builds and maintains relationships with key departments and Company affiliates to ensure cooperation and teamwork
• Provides excellent customer service, for both internal and external customers
• Adheres to company safety standards at all times
• Follows standard company policies and procedures outlined in the company handbook

Minimum Knowledge, Skills, and Abilities Required

• Minimum of two years’ experience as a receptionist or office manager
• Skilled in use of computer and software, including Word, Excel, and Outlook
• Fluently speaks, reads, and writes in English
• Bilingual – Spanish speaking is a plus
• Must be a team player
• Demonstrates solid communication and customer service skills with all levels of company personnel and outside vendors/suppliers
• Demonstrates high level of organization and attention to detail
• Able to multitask
• Able to meet physical demands of the job which include, but are not limited to: walking, bending, pushing, pulling, lifting, sitting, squatting, and occasionally lifting and carrying items which may weigh up to 15 pounds
• Must be available for work 8am – 5pm Monday through Friday
• While performing the duties of this job, the employee is exposed to computers and general office equipment at various times. The noise level in the work environment is usually moderate