Receptionist - Part Time Bentonville

Responsibilities

• Manages a multi-phone line system
• Provides administrative and secretarial support for office operations
• Triage a large volume of calls on a multi-line phone system
• Activates and deactivates call service upon beginning and end of shift
• Maintains visitor log and ensures escorts as necessary
• Maintains file room including medical records and supplies
• Ensures an adequate amount of office supply is maintained and provides ordering assistance to staff as needed
• Provides administrative support for other areas of the organization as needed
• Prepares purchase requisitions as requested
• Maintains mailboxes with labels for current staff members
• Sorts and distributes mail - incoming, outgoing, and interoffice
• Create forms, label cards, certificates
• Scan and create forms as requested
• Prepares correspondence, does data entry in Excel spreadsheets and updates Power Point slides, as requested

Qualifications

• Minimum three years prior experience operating a multi-line phone system
• Able to listen to and be supportive of callers and address their needs
• Ability to organize work, coordinate projects, set priorities, meet deadlines and follow up on assignments with a minimum of direction
• Highly skilled in use of Microsoft Office
• Excellent skills in proper English usage, spelling, grammar and punctuation; business correspondence formatting, time management, and multi-tasking
• Demonstrates compassion, empathy, and patience when interacting with patients, families, co-workers, and members of the community
• Demonstrates flexibility, versatility and a positive attitude in integrating additional duties