Receptionist (Part Time)

Job Summary

The Receptionist uses organizational, administrative, customer service, and communication skills to present a positive image of Williamsburg Landing and maintain professional relationships with residents, guests, management, and staff. This position works under the direction of the Director of Administration.

Hours

Expected 24-28 hours every 2 weeks. Primarily evenings and weekends.

Essential Job Functions

• Greets residents and visitors in a friendly, professional manner, answering questions or directing them to the appropriate area or department; answers the telephone promptly, transferring calls to appropriate departments/person
• Develops friendly and professional relationships with residents and remains alert to problems, changes, or needs of residents and relays needs or concerns to proper department, following up when necessary
• Provides information on facilities, events and services, maps, brochures, menus, Week at a Glance, and other literature upon request
• Assists residents with small clerical tasks such as addressing cards and envelopes, sending faxes, making photocopies, retrieving mail, and other general tasks as requested
• Manages guest room reservations and forwards payment and billing information to Finance & Accounting
• Submits Facilities and Housekeeping work orders for common areas to online portal and takes initiative to follow up on any outstanding items to ensure completion
• Maintains resident absence calendar and alerts Finance & Accounting of resident leave status in excess of 14 days; contacts residents who fail to notify Administration upon return
• Ensures office equipment and postage meter are in working order and remain stocked with adequate supplies
• Receives, logs and tracks deliveries for residents and staff in the Landing Building; notifies recipients upon receipt
• Sorts and distributes mail, redirecting improperly addressed mail; establishes in-house resident mailboxes and assists with emptying mailboxes when necessary
• Assists with distributing organizational communication to resident mailbox cubbies as requested by Marketing or other leadership
• Creates, posts and tracks death notices on display in the Mail Room
• Assists residents with transportation needs by providing accurate contact information and guidance, contacting shuttle when on-campus transportation is requested; Maintain awareness of drivers' schedules and scheduled outings
• Ensures professional appearance of the main lobby, coat closet and front desk, including floral arrangements, watering plants
• Assists in training new receptionists, showing staff new procedures and providing coverage for other receptionists as needed
• Organizes and distributes daily newspapers to Landing Building library and reports missing newspapers
• Assists other departments with clerical requests and/or projects when time permits
• Performs other duties as assigned

Qualifications

• High school diploma or GED, required
• Minimum of two (2) years' experience in customer service or hospitality, preferred

Knowledge, Skills, and Abilities

• Proficiency with MS Office and Google Suite
• Basic knowledge of cash receipts and accounting procedures
• Excellent organizational, administrative, customer service and communication skills
• Ability to understand and respond appropriately to older adults with unique life issues
• Ability to handle a wide variety of tasks simultaneously
• Ability to relate well with visitors, residents and staff in a courteous, friendly, prompt, and professional manner

Benefits

Full-Time Employees: Health, Dental & Vision Insurance; FSA & HSA; 403(b) Retirement Plan; 529 College Savings Plan; Long-Term Care Insurance; Legal Resources; Paid Time Off; Holiday Pay; Corporate Wellness Program; Health Club & Spa Membership; Employee Education & Training Fund; Employee Assistance Program; Credit Union Membership.

Part Time employee eligible