Receptionist Part-Time

About the role

The part-time receptionist position is generally the first point of contact for our company with the public. You will interact on the telephone and in person with client families and must be courteous, professional, and helpful. You will provide administrative support to families, funeral directors, managers, and co-workers.

Responsibilities

• Demonstrate trust, compassion, and empathy in performing all aspects of position.
• Maintain a positive work atmosphere by behaving and communicating in a manner so that you get along with families, co-workers, and management.
• Provides first point of contact with the public. Answer telephones in a professional manner; greet families, and ensure their comfort.
• Responsible for ensuring the funeral home is “family ready” at any given time.
• Maintains cleanliness of the reception area, conference rooms, viewing rooms, chapel, restrooms, and administrative areas within the funeral home.
• Be a conduit of information in and out of the funeral home.
• Responsible for ensuring appropriate office supplies are on hand.
• Aid in the administrative side of completing, checking for accuracy, and filing of the necessary forms and documents associated with death, including insurance, social security, military, death certificates, etc.
• Provide administrative support for funeral directors and managers regarding memorial packages, including creating/designing and printing memorial books, acknowledgement cards, memorial folders, stationery, bulletins, tribute videos, etc.
• Remain current with all technology the company provides to enhance job efficiency.
• May be primary person responsible for scheduling support staff for services. May also serve as liaison between support staff and funeral directors, acting as conduit of information regarding services, family needs, special requests, meetings, and special events, etc.
• Assistance with daytime funeral and memorial services may be required.
• Assistance with setting up equipment for services and visitations, tables, table cloths, coffee/water/refreshments, family display items, etc.
• Other business-related duties as assigned.

Requirements

• High School Diploma or Equivalent
• Two (2) years of administrative support experience
• Good written and verbal communication skills needed for interactions with grieving families, co-workers, and other stakeholders to generate accurate, timely responses to questions and requests in a calm, professional manner;
• Collaborate easily with co-workers, keep shared information up to date, and work well independently and on projects;
• Works with other departments as needed.

Qualifications

• Bilingual Spanish/English is a plus but not required.