Receptionist/File Clerk

About the role

MG+M The Law Firm (MG+M) is seeking a full-time Receptionist/File Clerk to join our dynamic team in the Edwardsville office. MG+M specializes in complex civil matters including toxic tort, complex product liability, local government, general liability, and commercial litigation.

Responsibilities

• Welcome and direct office visitors.
• Answer incoming telephone calls in a kind and professional manner; direct callers to the appropriate party.
• Receive, sort, and forward incoming mail.
• Cook up and deliver express mail services.
• Aid with ordering breakroom and office supplies.
• Aid with related clerical duties such as data entry, photocopying, filing, and coding.
• Perform all clerical and administrative duties as assigned and/or required to support the office.
• Aid legal administrative assistants and paralegals with file downloads and uploads, scanning, and document production.
• File and name documents in accordance with firm procedures, with a strong emphasis on accuracy.

Requirements

• Minimum of a high school diploma required (college degree preferred but not required).
• Minimum of 1-3 years of law firm experience preferred but not required.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with a document management system is a plus.
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Demonstrate excellent verbal and written communication skills.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues.
• Technical Skills: Possess basic PC skills and the ability to operate a phone system, copier, scanner, and printer.
• Personal Attributes: Pleasant and warm personality, Ability to work efficiently in a fast-paced environment, Highly organized with strong attention to detail, Self-motivated and capable of independent work, Excellent verbal and written communication skills, Professional in interactions with a wide variety of individuals, Able to perform under pressure and manage a demanding workload, Skilled in prioritizing and managing multiple tasks, Consistently punctual with excellent attendance, Flexible and willing to assist wherever needed, Demonstrates understanding of and adherence to firm policies and procedures, Adaptable to fluctuations in workload and responsibilities, Strong problem-solving skills.

Qualifications

• Minimum of a high school diploma required (college degree preferred but not required).
• Minimum of 1-3 years of law firm experience preferred but not required.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with a document management system is a plus.

Skills

• Excellent verbal and written communication skills.
• Ability to work efficiently in a fast-paced environment.
• Highly organized with strong attention to detail.
• Self-motivated and capable of independent work.
• Professional in interactions with a wide variety of individuals.
• Able to perform under pressure and manage a demanding workload.
• Skilled in prioritizing and managing multiple tasks.
• Consistently punctual with excellent attendance.
• Flexible and willing to assist wherever needed.
• Demonstrates understanding of and adherence to firm policies and procedures.
• Adaptable to fluctuations in workload and responsibilities.
• Strong problem-solving skills.

Benefits

MG+M The Law Firm offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

Pay

Competitive compensation based on experience and qualifications.

Schedule

Full-time position with flexible scheduling to accommodate the needs of the firm and the candidate.

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Disability Insurance
• 401(k)

Why Should You Apply?

MG+M The Law Firm offers a supportive and collaborative work environment, where you can grow your career while making a difference in your community. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected.